Campus Pride Jobs

Executive Assistant to the Vice President Salary $41,194.00 - $55,632.00 Annually Benefits:  Health Insurance, Vision, Dental, Retirement Plan, Tuition Assistance Program, Paid Vacation, Holidays and Sick Leave Opening Date 04/08/2024 Bargaining Unit Status Excluded from Any Bargaining Unit Salary Grade B4 Full-time Equivalency 1.0 Summary of Position Provides office support services by assisting and, when appropriate, relieving supervisor of routine and non-routine administrative duties. Coordinates operations of the office; designs, develops, and implements general office procedures and systems. Position Information Manages all correspondence and communication; establishes and maintains professional quality standards for correspondence and documents; apprises nature and/or priority of each item and coordinates responses. Makes independent decisions regarding schedule and distribution of calls and emails. Coordinates preparation of documents and agreements for review and signature. Composes correspondence for signature; researches information from inquiries; provides technical information to aid in decision-making. Independently handles processes and programs on an on-going basis, such as public records program, audit responses, and interfaces with other public offices and administers the requirements of those offices, such as the Ohio Ethic's Commission, the Joint Legislative Ethics Committee, the Ohio Attorney General's Office and the Legislative Service Commission. Handles records retention management for the General Counsel's Office. Serves as liaison with campus and external constituents; transmits information, decisions, requests, and directives and prepares correspondence to the same, assuring quality and accuracy of information and materials; assists in planning and implementation of schedules, operations, agendas, itineraries, procedures, budgets, presentations, purchases, projects, and record keeping. Schedules and maintains calendars, arranges appointments, meeting requests; organizes materials in preparation of meetings; prepares appropriate background materials and reports for presentation. Coordinates other staff calendars as necessary. Monitors and manages multiple budget lines; maintains and manages procurement card purchases and tracking; authorizes expenditures and purchases; prepares, coordinates, and enters approved purchase requisitions and budget transfers, monitors and manages outside special counsel invoices via third party software. Makes travel arrangements, coordinates travel itinerary, room arrangements, and refreshments and processes expenses through the travel system. Assists with the preparation of materials presented at meetings of the Board of Trustees. Coordinates activities and assists staff; prepares reports, correspondence, forms, minutes, etc. of complex, highly confidential and/or sensitive information including documents related to collective bargaining, grievances, and arbitrations. Assists other University departments with administrative and technical support, as necessary. Plans, supervises, and monitors work of student assistants and other administrative position(s) in the Office of General Counsel; establishes timeframes for the completion of assigned tasks; trains and orients new employees in General Counsel Office; maintains personnel records; approves timesheets. Other Functions and Responsibilities: Performs other related duties as assigned. Equipment Operated: Computer and all other standard office equipment. Work Schedule: Typically, Monday through Friday. Supervision Exercised: Supervision is exercised over staff and student employees. Reports to: Vice President, Legal Affairs and Human Resources Qualifications and Competencies Knowledge, Skills, and Abilities: Knowledge of: University policies and procedures*