Job Information
Recon Construction Services Inc. Administrative Assistant in York, Pennsylvania
Daily job duties:
Print time and diary sheets
Match invoices with PO tickets or product tickets
Obtain hauling permits
Order/confirm product for current jobs, update delivery schedule
Direct phone calls to proper person
Get the mail
Weekly
Print job and bid sheet for weekly meeting, update job & bid list as needed
Follow up with subcontractors in regards to subcontract agreements sent
Sort driver logs
Enter equipment repair cards
File closed jobs
Print time sheets out and hand them in
Bidding
- Fill out bin packet information, order bid bonds, obtain signatures, notarize
Awarded job:
Obtain performance and payment bonds, maintenance bonds, and certificate of insurance
Have paperwork signed, notarize and completed per contractor requirements
Sub Contracted Jobs:
Prepare Recon Construction subtract agreements per subcontractor proposal sheet
Obtain signed contract and certificate of insurance from subcontractor
All Jobs:
Order/confirm product delivery, update delivery schedule log book
Submit One Call tickets prior to work starting
Obtain pictures of accidents
Submit utility line strikes
Other:
Update and post OSHA 300 log yearly or as needed
Post updated State and Federal law posters
Prepare Virginia, Maryland, and Delaware DOT contractor prequalification paperwork on a yearly basis
Manage random drug testing and DOT physical recertifications
Maintain MSDS book
Maintain board of Bids and Subcontracted Jobs
Notarize Documents
Verify employment eligibility through E-Verify
Keep employee phone list up to date
Set up employees for Hazwoper training/ track the training
Enter jobs on Indeed
Confirm that vendor statements match and verify all invoices in system
Update employee folders/ handbook
New hire packets