Campus Pride Jobs

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12975905

Job Summary

The Accounting Assistant is responsible for processing and payments of company purchases while maintaining associated systems of internal control. Also handles petty cash functions for the organization. Assist the accounting department with other duties and projects as needed.

Essential Functions

• Responsible for the Accounts Payable functions including:
  • Work closely with procurement to ensure compliance.
  • Assure compliance with the contract requirements.
  • Enter and scan copies of all invoices in the accounting software.
  • Distribute electronic copies of invoices to department heads for appropriate general ledger account coding and approval for payment.
  • Verify general ledger account coding for accuracy, including any grant coding and ensure all invoice approvals comply with company policy regarding dollar limits.
  • Process payments weekly prioritizing invoice payments according to due dates and discounts.
  • Reconcile vendor billing statements and resolve any discrepancies.
  • Maintain vendor list for 1099 tracking including requesting W9s if appropriate.
• Manage monthly Visa statements
  • Upload monthly Visa transaction in expense tracking software.
  • Search for missing receipts for any transactions approved in expense tracking software.
  • Verify general ledger interface from the expense tracking software.
• Responsible for Cash Receipts functions including:
  • Enter and scan all cash receipts documentation in the accounting software.
  • Prepare daily deposit and forward to Payroll/Accounts Receivable Specialist for remote deposit.
• Update daily ledger spreadsheet.
• Distribute, maintain, and reconcile petty cash transactions.
• Handle vendor and Heartspring staff inquiries pertaining to invoices and payment processing.
• Prompt and regular attendance is required for this position.

Secondary Functions

• Sort and distribute departmental mail daily.
• Assist with accounting department duties as needed.
• Maintain reports and records per retention policy.
• Perform other duties as assigned.
• Follows and upholds all Heartspring policies and procedures.
• Promotes the mission, vision, and values of Heartspring.

Requirements:

Educational, Training, and Licensure Requirements

• Minimum of five years of accounting experience with and emphasis in accounts payable, cash receipts, and general ledger.
• 2 + years Nonprofit experience
• Grant accounting experience a plus

Physical Requirements

• Frequent sitting at desk
• Occasional standing, walking and bending
• Occasional reaching, grasping, pulling
• Occasional lifting of up to thirty pounds
• Frequent use of computer, keyboard and mouse

Benefits:

Heartspring offers a generous benefits package including three weeks of paid vacation, sick leave, medical/dental/vision insurance, life insurance, short term disability insurance and retirement plans. Heartspring also offers opportunities to grow within and advance your careers through on-the-job training, internal promotion preferences, and the Heartspring scholarship program to help you go back to school.

Heartspring is a drug-free campus. Heartspring is an EEO employer.