Job Information
Stantec Document Controller in Waterloo, Ontario
Document Controller - ( 240004JU )
Description
Many of the world’s top engineers and scientists come together in our Water business because they view a community’s interaction with water as a single holistic system, rather than unconnected networks divided by jurisdictional boundaries. Working throughout the hydrologic cycle, we are delivering sustainable solutions to make sure water is where it should be and available when needed. Our experts guide our work with scientific rigor, an innovative spirit, and a vision for growth. Every day, we help communities improve, reuse, and protect this precious resource for future generations. By 2025 we’re hiring 2,000 people (like you) to join our team. Grow with us, H2O+U
Your Opportunity
As a Document Controller, you will be responsible for ensuring effective and efficient management of project documentation, from initiation to completion. You will play a key role in tracking, controlling, and providing status reports on deliverables throughout their lifecycles, while ensuring that all documents adhere to Stantec's and client standards. This role also requires you to provide guidance, training, and support in managing our filing systems, ensuring accuracy and quality control at every stage of the document process.
Your Key Responsibilities
Document Lifecycle Management: Track, control, and provide detailed status reports on project deliverables throughout their lifecycle to ensure timely completion.
Document Process Control: Support the tracking and controlling of document initiation, revision, and completion processes, ensuring that documentation is up-to-date and accurate.
Communication Exchange Management: Oversee and control the exchange of communications between Stantec and clients, ensuring proper documentation and accuracy of exchanged materials.
Quality Assurance: Ensure that documents adhere to Stantec's and client standards, particularly regarding workflows, metadata, document/revision numbering, and approval processes.
Training & Support: Provide training, guidance, and support for the use of Stantec’s electronic filing systems, ensuring consistency and compliance with company standards.
Continuous Improvement: Actively participate in continuous improvement initiatives, proposing solutions to improve document control processes and systems.
Promote Safety Culture: Promote a culture of safety within the team and across the project by adhering to safety protocols and guidelines in all documentation practices.
Qualifications
Your Capabilities and Credentials
Strong understanding of document control processes and standards.
Proficiency in document management software (e.g., Aconex, Procore, SharePoint, ACC, ProjectWise).
Excellent organizational and time-management skills.
Strong attention to detail and ability to ensure accuracy in document tracking and reporting.
Excellent communication skills, both verbal and written.
Ability to provide clear guidance and support to team members.
Familiarity with industry-specific document control practices, workflows, and metadata standards.
Knowledge of safety practices and commitment to a safety-first culture.
Education and Experience
- Post-secondary or a minimum of 6 years of experience in document control, with a proven track record in managing project documentation for large-scale projects.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. At Stantec, we live our corporate values every day.
Stantec was ranked the 5th most sustainable company in the world and the 1st in North America by Corporate Knights for our 2020 performance.
In February 2021, Stantec announced a pledge to be carbon neutral for 2022 and achieve operational net-zero by 2030.
Stantec is the only engineering design firm that has been rated a Climate Leader with an A- score by CDP for the last three years.
Stantec has been named by Forbes as one of the World’s Best Employers and America’s Best Employers for Women. Additionally, the American Indian Science and Engineering Society selected Stantec as one of the Top 50 workplaces for Indigenous STEM professionals
Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
- Lower Mainland $56,600 - Lower Mainland $79,200 Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-Alberta-Calgary
Other Locations : Canada-Alberta-Edmonton, Canada-Ontario-Stoney Creek, Canada-Manitoba-Winnipeg, Canada-British Columbia-Vancouver, Canada-Ontario-Toronto, Canada-Ontario-Windsor, Canada-Ontario-London, Canada-Ontario-Ottawa, Canada-Saskatchewan-Saskatoon, Canada-British Columbia-Burnaby, Canada-Alberta-Red Deer, Canada-Ontario-Waterloo
Organization : BC-1269 Water-CA Delivery
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Dec 19, 2024, 7:29:42 AM
Req ID: 240004JU
#additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans