Campus Pride Jobs

The Practice Specialist

supports Partners, Practice Leaders, and Business Managers, in specific practices. This individual executes a variety of administrative and legal tasks, which include providing a superior level of executive service while consistently producing an exceptional work product.

JOB DESCRIPTION

The Practice Specialist is expected to maintain an advanced knowledge of the practice areas/groups and clients of the firm to ensure extraordinary client satisfaction. The Practice Specialist is required to preserve confidentiality regarding extremely sensitive matters and materials related to the firm.

PRACTICE SPECIFIC RESPONSIBILITIES

Strategy and Business Planning

• Assist Practice Leadership with development of practice specific initiatives to achieve the strategic goals of the firm.

Marketing and Business Development

• Assist Practice Leadership in raising our internal and external profile brand. Engage with MandBD to track practice developments; raise awareness and understanding of key market trends; and develop practice policies consistent with the strategic goals of the practice.

Communications

• Draft weekly communications, including practice specific office events and highlights, periodic newsletters, Intranet postings, news items, and pertinent information to raise internal practice awareness.

Practice Area Leadership Meetings and Events

• Assist Practice Leadership with planning, hosting meetings, events, and conferences.

Other

• Consistent visibility at all Practice events, D.C. Office events, available for Practice Group events and meetings.
• Support DEandI and Responsible Business initiatives and opportunities

ADMINISTRATIVE RESPONSIBILITIES

Legal Support

• Provide exceptional support in document preparation specific to practice requirements.
• Prepare annual and/or supplemental audit letter responses, memorandums, correspondence, pleadings, and document binders.
• Prepare practice specific court and legislation filings.
• Assume responsibility for preserving the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the firm.

Scheduling

• Schedule and maintain calendars, contact information, and other pertinent information as requested and within the contact database. Answers telephone and accurately takes and relays messages, coordinates scheduling of video conferencing and conference calls.
• Schedules practice meetings and coordinates all arrangements for such meetings (videoconference/audio conferencing, meeting rooms, and catering requests, etc.).

Travel and Expenses

• Coordinate travel arrangements through in-house Travel Department and prepares timekeepers expense reports in a timely manner.
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.

Time Recording

• Record, review, edit, and close time entries through the web-based time entry program using Firm standards.

Administrative Engagement

• Respond to incoming requests in a professional manner. Interact effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, and business team professionals.
• Coordinate events, conferences, meetings, facilitate events, and attend department assemblies upon requests.
• Perform ad-hoc projects as assigned.

Client Relations

• Generate client conflict inquiries; open new matters and prepare engagement letters.
• Respond to customer/client requests in a skilled and timely manner.
• Respond to internal client requests effectively and courteously, in person, by telephone and written communication to attorneys and business team professionals.

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