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Management Analyst III -CRS

Category: Administration

Main location: United States, District of Columbia, Washington

Position ID: J0724-1867

Employment Type: Full Time

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Position Description:

CGI Federal is seeking a Management Analyst III to support the CRS division of DOJ in DC.

Your future duties and responsibilities:

Recommend and draft records management guidelines for agency-wide application in the areas of proper records management, protection, retrieval and destruction of federal records maintained in media, and participate in the monitoring of their implementation. Identify and address significant records management issues. Participate in the facilitation, development and maintenance of filing systems consistent with administrative, legal, and financial requirements. Advise on the implementation of new records management policies and classification systems; resolve problems with information management by effective and knowledgeable use of software and other information management resources/systems. Provide guidance and supports to internal staff for the proper utilization of an electronic records management system and the maintenance of agency records. Provide advice and guidance to management on the proper method for storing and indexing records. Devise and implement retention and disposal schedules. Develop, maintain, review, and document records systems. Make recommendations for determinations of records scheduling content for submission to the National Archives and Records Administration (NARA) in compliance with established federal records laws. Research and analyze new laws which may impact the records program. Prepare summaries of new developments in the law that may affect operations or programs. Keep up to date on all aspects of records management (RM) laws and regulations. Prepare information to support reports and inquiries relating to operations under the Federal Records Act. In addition, familiar with performing duties related to digitizing paper records into electronic format.

Technical Environment: Office Setting.

OTHER ADMINISTRATIVE DUTIES:

Maintains a close and highly responsive relationship with the supervisor and staff, and provides administrative support for their day-to-day activities. Works fairly independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

• Carries out recurring office procedures independently. Selects and carries the appropriate action in response to the administrative needs of the office and supervisor. Supervisor provides specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following:

• Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters;

• As instructed, maintains supervisor's calendar, makes appointments, and arranges for meeting rooms;

• Reviews materials prepared for supervisor's approval for typographical accuracy and proper format;

• Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans;

• Requisitions supplies (research and Sam activation finder), printing, maintenance, or other services. Types, takes and transcribes dictation, and establishes and maintains office files.

• Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following:

• Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices;

• Open Mail daily 4 times day for in-house distribution

• Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed;

• Review , forward and keep logs of staff training request

• Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed;

• Prepare travel authorization and vouchers for staff who travels 50-60% of the time using an automated travel system;

• Research supply needs, generate spreadsheets and forms with supply details for ordering purposes;

• Prepare documentation and report request related to Non-IT related property and GSA Fleet program;

• Support regional offices in the area of records to NARA;

• Conferences, reports, inquiries, etc. Shifts clerical staff to accommodate workload needs.

• Other administrative duties as assigned within this scope.

Required qualifications to be successful in this role:

1. STRONG proofreading and organizational skills.

2. Knowledge and understanding of administrative support functions.

3. Required to be proficient in office products, such as internet/intranet, Word, Excel and PowerPoint for secretarial/word processor/spreadsheet/data base/power point requirements. Must be able to save, retrieve, edit, and present text, spreadsheets and/or charts. Prepares in final format, correspondence, statistical and managerial reports.

4. Must be proficient in grammar, spelling and punctuation and is also required to produce printed materials accurately.

General Experience – 4+ years in relative work experience

Must be able to successfully pass a CGI Federal background investigation

Must be able to obtain/maintain a DOJ MRPT clearance

Occasional travel may be required to assist and support the operation of CRS assignments or National Staff events.

Hourly Rate: $35.64/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

Due to the nature of this government contract, US Citizenship is required.

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What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at USEmploymentCompliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.