Campus Pride Jobs

Summary Join our dynamic team at PSA and unleash your potential. We're seeking a passionate and innovative Supervisory Records and Information Management Specialist to help us improve our records and information management program. If you're ready to make an impact and thrive in a collaborative environment, apply now! A candidate appointed at a lower grade level may be promoted up to the full performance level without further competition. Responsibilities As a Supervisory Records and Information Management Specialist, you will: 1. Serve as the PSA's Records and Information Manager Subject Matter Expert and interact with a broad range of end users, subject matter experts, and service providers to understand records management needs, analyze requirements, and translate into new capabilities or promote improved understanding of existing information. 2. Maintain a records management program for multi-functional offices within PSA. Administer the PSA's records and information management (RIM) program to align with business and mission requirements. Work to improve records management program areas, such as the transition to electronic records, centralized records function, standardized handling/retention procedures, conversion from paper to electronic data, and document searches. Administer and coordinate programs in the complete life cycle of records management, including receipt, distribution and maintenance for electronic and non-electronic records and documents. Direct the management of the proper and timely disposition of records, including the development of new and revising existing records schedules; retiring non-current records to holding areas or to the National Archives and Records Administration (NARA); transferring permanent records to the National Archive; and ensuring appropriate disposal of temporary records. 3. Lead the development and evaluation of electronic records and information management policies and initiatives, establishing and monitoring internal controls, and managing program/policy issues involving major areas of uncertainty in approach or methodology. 4. Plan, schedule, and conduct projects and studies to evaluate and recommend ways for improving the effectiveness and efficiency of PSA record management functions. Analyze records and information management (RIM) business processes and provide recommendations to improve and modernize records management functions through the application of automated tools, systems, and technology. Evaluate RIM program effectiveness and provide guidance, advice and oversight to include strategies for improving operations. 5. Review and interpret laws, regulations, rules and PSA directives, and policies for application to the organization's RIM program and functions. Formulate procedures on records and information management and the use of records management tools to ensure best practices and agency compliance with Federal statutes and develops plans for policy implementation. 6. Lead the planning process for information systems to ensure that records management functionality appropriate to the records/information assets they support is included in system design. Work with the Office of Information Technology to ensure that records and information management functions and requirements are supported by the PSA's IT enterprise architecture framework. Provide technical advice on recordkeeping requirements, including access, maintenance, and retention of electronic records. Collaborates on the identifying records management hardware and software. 7. Manage and monitor an integrated records and information management (RIM) and reporting system that correlate with policies and programs throughout PSA. Develop new procedures for handling and storage of electronic and non-electronic documents and records and reviews existing procedures, guidance, and policies impacting overall records management requirements and processes for PSA. Ensure that records and information management policies, practices, and procedures are consistent with regulatory requirements and PSA policies. 8. Provide advice and guidance to resolve, implement, or manage program or policy issues that involve major areas of uncertainty in approach or methodology. Prepare short- and long-range planning guidance in accordance with broad program policies and objectives. Formulate policy and governance on the use of records management tools to ensure best practices and agency compliance with Federal statutes. Represent PSA on issues related to records and information management. 9. Support the development of a Controlled Unclassified Program (CUI) and establishes policy for designating, handling, and decontrolling information that qualifies as CUI in accordance with Executive Order 13556. 10. Manage staff that is responsible for PSA records. Plan and assign work, delegate responsibility, establish priorities and ensure the full utilization, development and motivation of staff. Counsel and provide guidance to employees, approve leave and recommend personnel actions. Set performance standards and evaluate performance. Requirements Conditions of Employment Conditions of Employment 1. Must be a U.S. Citizen 2. Males born after 12-31-59 must be registered for Selective Service 3. Suitable for Federal employment, determined by a background investigation 4. May be required to successfully complete a probationary period, if not already completed 5. All applicants are subject to a comprehensive criminal background investigation, and required to submit to urinalysis to screen for illegal drug use prior to appointment 6. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice 7. Status applicants for promotion must have 52 weeks of service at the next lower grade 8. Time-in-grade requirements must be met by the close of this announcement 9. Selected applicants will be required to complete an online onboarding process. 10. Will be required to complete a Confidential Financial Disclosure Form within 30 days of appointment and annually thereafter. Bargaining Unit Status and Chapter: Not Covered, AFGE Local 1456 This announcement may be used to fill additional vacancies This is not a law enforcement position Telework: PSA supports the use of telework to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework based on supervisory approval and in accordance with the Agency's telework policy. Virtual Position: This position is NOT eligible for remote work. Qualifications To qualify for this position, applicants must have 1 year of specialized experience equivalent to the next lower grade level which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. To qualify at the GS-13 level, Applicants must have 1 year (52 weeks) of full-time specialized experience equivalent to at least the GS-12 grade level in the Federal Service. Specialized experience is defined as experience using records management and knowledge management principles, concepts, processes, and tools to direct and improve records control functions. Serving as subject matter expert on matters related to records and information management program policies, procedures, and guidelines related to the creation, maintenance, and disposition of Federal records; liaising with the National Archives and Records Administration (NARA) regarding records management; defining, developing and implementing collaborative tools using Microsoft Office 365 apps to include SharePoint, PowerApps, PowerAutomate, and Power BI based on identified requirements; and communicating, orally and in writing, in order to develop policies, procedures, training and guidance on Federal records management. To qualify at the GS-14 level, Applicants must have 1 year (52 weeks) of full-time specialized experience equivalent to at least the GS-13 grade level in the Federal Service. Specialized experience is defined as extensive knowledge of legislation, regulations, and policies governing Records and Information Management. Experience providing executive- level briefings; applying and adapting analytical techniques and evaluative criteria to improve effectiveness and productivity of a program; directing a long range electronic records project; building records management functionality into information systems, coordinating with other core functional Agency or organization components (e.g. Information Technology, Finance and Administration) to ensure records management technology in use is consistent with an enterprise and information architecture and ensuring that all information systems incorporate records management functionality appropriate to the records information assets they support; ensuring compliance with statutory and regulatory requirements related to Controlled Unclassified Information. NOTE: Your resume must clearly show the specialized experience related to this position. Failure to demonstrate how you possess the experience requirements will result in an "Ineligible" rating. Education There is no education substitution at this grade level. Additional Information 1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant or Career Transition Assistance Plan (CTAP) applicant, you may apply for special selection over other applicants for this position. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provides eligible displaced Federal/PSA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Click here for more information about ICTAP and CTAP eligibility. 2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal. 3. Veterans' Employment Opportunities Act of 1998: Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after 3 years or more of continuous active duty service may apply. If you are applying under this provision, please submit a copy of your DD-214 (unedited long version). 4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. 5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or AmeriCorps Vista , etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement. 6. Reasonable Accommodation, this agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of this application and hiring process, please notify the agency. The decision on granting reasonable accommodation is made on a case-by-case basis. 7. All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at http://www.opm.gov/qualifications. 8. Equal Opportunity Employer: The Pretrial Services Agency is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.