Architect of the Capitol Purchasing Agent in Washington DC, District Of Columbia
The position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Superintendent, House Office Buildings, Director, Planning, Analytics and Business Processes, Inventory Management Branch. We are seeking a Purchasing Agent who will perform a variety of tasks for the acquisition of supplies, materials, equipment and services.
The individual selected for this position will: Serve as a Purchasing Agent responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures. Performs all phases of procurement from receipt of purchase request through final delivery. Verifies delivery and correctness of purchases. Reconciles credit card accounts monthly and resolves problems to balance accounts.
Screen and review purchasing requests for completeness and accuracy, ensuring available funds. Analyze a variety of information, such as specialized requirements, shipping requirements, deadlines/timeframes required by the requestor, AOC procurement policies and procedures, history files, market conditions, item characteristics or catalogs, cost of renting vs. purchasing, vendor reputation, etc., to determine the purchasing methods and sources. Determine the appropriate purchase method (existing contact, open market, Federal Supply schedules, etc.) in accordance AOC policies and consistent with Federal Acquisition Regulations (FAR). Determines the availability of mandatory sources.
Develop Request for Quotation (RFQ) packages that include all necessary clauses, terms and conditions. Adapt precedent contract clauses or develop special clauses relating to specifications, acceptance, shipping or special handling. Searches market to locate sources for specialized services, items not readily available and make-to-order items. Uses applicable regulations to determine extent of competition required. Develops evaluation of criteria for selecting the awardees.
Evaluate quotes received in accordance with criteria; determine price reasonableness for items not recently or previously purchased; and select the vendor, negotiating price with sole-source vendors. Resolve problems; prepare all required documentation, including justification for not recommending the lowest bidder; and recommends award to the Contracting Officer. Document modifications to original agreements and maintains all required documentation.
Prepare purchase orders including specifications, packing and shipping requirements, inspection, instruction and all other special and standard clauses. Often clauses may be required that are not common to small purchases. These may include government-furnished property clauses, copyright clauses, Davis-Bacon Act, Service Contract Act and other specialized clauses.
Award and administer small purchases that require extensive monitoring and oversight and are not firm-fixed price, such as labor hour, time and materials, etc.
Initiate modifications to original terms for substitutions of products/services, price changes and delivery date changes. Initiate terminations for inability to perform or lack of need or funds.
Monitor delivery, inspection and acceptance of purchases. Keeps the customer informed of any problems. Confers with contractors regarding invoices and payments ensures that contractors are paid either by credit card or funds transfer. Reconciles credit card accounts on a monthly basis and resolves discrepancies. Resolves post-award administration issues, i.e., claims, disputes, negotiation of modifications and terminations. Closes out the completed contract.
Use Financial Management System (FMS) and Maximo operating systems to perform purchasing duties. Keeps current on FAR and AOC procurement guidelines.
Must follow all relevant rules, regulations and standard operating procedures.
Utilize a thorough knowledge of and complies with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
Conditions of Employment
You must be a U.S. Citizen.
Your resume and question responses must demonstrate the job-related KSAs.
You must meet the definition of specialized experience.
You must be able to pass a drug test.
You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement.Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.It is available for your review on the OPM web site at OPM qualification standardsSpecialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.Candidates for the GS-08grade level must have at least 52 weeks of specialized experience equivalent to thenext lower grade level GS-07 in the Federal service.Specialized experience for this position includes:
1.) Utilizing purchasing regulations, methods, procedures and business practices to make purchases involving specialized and commercial requirements.
2.) Communicating effectively with a variety of individuals from different backgrounds in order to gather information, present recommendations and coordinate services.
3.) Completing critical purchasing tasks in a timely manner.
4.) Utilizing automated processes pertaining to purchasing and purchase orders.
Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visitOPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with theSelective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit theSelective Service Systemwebsite for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOCemployeeis required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visithttp://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period -A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.