Campus Pride Jobs

Summary The position is located in the Architect of the Capitol (AOC), Office of the Chief Security Officer (OCSO), Administrative Services Division. The Administrative Officer executes the administrative program vision and plan for the Chief Security Officer (CSO). Responsibilities Must be able to obtain and maintain a Top-Secret security clearance. Major Duties - Duties quoted at the Full Performance level, GS-13. Administrative Management Reviews, prioritizes and addresses substantive and complex issues impacting the planning, implementation and evaluation of CSO programs and services. Supports the CSO organization’s execution of policies and procedures, including the Strategic Plan goals. Manages and executes office support functions for the CSO, including purchasing, inventory controls, contracting, space management, information technology support, records maintenance and human capital. Establishes, reviews and updates relevant policies and procedures. Ensures office procedures meet the organization’s needs and are consistently understood and followed. Serves as point of contact to ensure that all Human Capital policies, processes, procedures and initiatives are implemented in an appropriate and timely manner, including requests for personnel actions (PARs). Advises office staff on administrative and procedural requirements. Assists in developing and maintaining sound organization structures, improving management methods and procedures and ensuring the effective use of resources. Designs, plans and conducts research on administrative issues of substantial complexity and impact. Screens inquiries, establishes suspense dates and refers to appropriate offices for response/resolution. Prepares technical reports of program activities and coordinates with subject matter experts as needed, ensuring consistency, accuracy and clarity with other documents. Determines purpose and scope of meetings and conferences and pre-briefs the OCSO. Serves as an expert in organizational methods, equipment, human capital, purchasing, inventory, contract support, information technology, administration and reports management. Ensures effectiveness and/or compliance with agency rules and regulations for major reports. Performs a variety of miscellaneous technical, planning and administration duties in support of the office, such as providing customer service to organizational personnel; developing and/or revising administrative standard operating procedures (SOPs); maintaining and updating office files; researching, preparing and forwarding policy memoranda that inform personnel of changes in policies and procedures; composing and preparing responses to correspondence on subjects where policy and precedence are established; preparing various correspondence, forms and reports; and initiating and obtaining signature of the approving authority on staff actions. Information Dissemination Formulates informational strategies which promote an understanding of programs and procedures for a variety of target audiences in alignment with the overall CSO strategic plan. Reviews and analyzes CSO program accomplishments, effectiveness and/or compliance with agency rules and regulations for major reports and oversight purposes and provide objectively based information for making decisions on the administrative and programmatic aspects of security operations, including communications with appropriations committees, Senate and House oversight committees, and the United States Capitol Police. Develops original correspondence reflecting the views and policies of the CSO. Coordinates daily calendars, appointments and events, serving as the point of contact for modifications and arranges conference calls. Responsible for formulation and communication of an information dissemination program, vision, and business plan. Develops or expands communication strategies for each programmatic issue relevant to the focused audience. Applies knowledge of federal and AOC statutes, regulations, policies and procedures, including a working knowledge of safety and other contemporary program issues. Uses project management techniques to ensure events/informational campaigns are properly coordinated and effectively executed with a high degree of quality. Reports Preparation Develops program information and communications for staff with varied degrees of comprehension of agency programs and policies. Provides executive level administrative support by conducting research, handling information requests and performing office management functions. Researches, collects, compiles and analyzes information to generate technical and management guidance for a variety of topics, including program plans, action reports based on empirical data. Develops and/or authors communication content, such as talking points, bulletins, brochures, blog posts, feature stories, briefings and presentations to share and inform AOC staff on relevant program information and initiatives. Consults on development and presentation of information, provides communication advice/training to staff and reviews staff written work (when requested) for content, style and presentation of information. Performs other related duties as assigned. Requirements Conditions of Employment You must be able to pass a drug test. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. You must be able to obtain and maintain a Top Secret Security clearance. To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year of specialized experience must have been equivalent to at least the next lower grade level. To qualify at the GS-11 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-09 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Performing office support functions in support of organizational programs and activities. Serving as liaison between the supervisor, senior management, stakeholders, reporting units, external organizations, clients and the general public, and following commitments through to completion; and Possessing information technology (IT) skills sufficient to manage administrative workflow systems, convert paper files to electronic, serve as office webmaster, and communicate using various IT solutions. Simplifying complex concepts and terms into concise and readily understandable oral and written communications. Providing Human Capital guidance and leadership for an office to include staffing and recruitment, position classification, employee and labor relations, human capital planning and performance management; -OR- Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. -OR- Combination of education and experience: Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position. To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Serving as program coordinator, participating in planning, processing requests, assisting employees, and developing administrative controls; Managing and executing office support functions including purchasing, acquisition, information technology support, records maintenance, travel administration, and human capital; Researching, compiling and analyzing information to generate technical and management reports on a variety of topics; Providing support for Human Capital Management Division (HCMD) issues to include staffing and recruitment, position classification, employee and labor relations, human capital planning and performance management; Developing written materials such as standard operating procedures (SOPs), marketing brochures, presentations, and memos/emails for dissemination of important information. To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Preparing and communicating written reports and information in a visual manner related to program requirements and policies. Developing and implementing a communications strategy and program for an organization with multiple program responsibilities and diverse audiences. Writing, researching and editing informational materials that are compliant with required editorial styles and rules of grammar. Advises and recommends innovative approaches for avoiding and /or resolving problems and reducing conflicts on administrative and procedural requirements. Leading multiple projects of various complexities simultaneously. Serving as primary interface and liaison to the Human Capital Management Division (HCMD) for the coordination of all matters (ex: Time & Attendance , position classification, recruitment and staffing initiatives, employee and labor relations issues, human capital planning and performance management; Education SUBSTITUTION OF EDUCATION FOR EXPERIENCE: GS-11 ONLY The following education may be substituted for the required GS-11 specialized experience: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Special Instructions for Foreign Education: Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs to be acceptable for Federal employment. Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part of foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing if selected. Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.