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Administrative Specialist I

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Administrative Specialist I

Salary

$36,682.00 - $64,194.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

24-15635

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

12/20/2024

Closing Date

12/31/2024 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60027227

Salary Grade

NC08

• Description

• Benefits

• Questions

Description of Work

The primary purpose of this position is to provide comprehensive office management and administrative support to the entire unit which comprises over 125 positions. This position reports directly to and aids the Materials and Tests Unit’s Administrative Officer II. Some of the general rolls and responsibility assigned to this position is:

• Contract and Invoice Management:Review and process the payment of multiple consultant contracts and invoices each month. Assist with generating Unit wide purchase orders.

• Travel Management:Assist with travel reimbursement and arrangements, prepare 10-8 travel requests for approval of travel and training/conference expenses, run travel reports monthly, and monitor associated expenses. Stay current on travel and department policies.

• Time Entry and Guidance:Oversee Unit wide weekly time entries for correctness and provide guidance on proper time entry codes in SAP.

• State Vehicle Management:Oversee state vehicle assignments and utilization. Unit liaison with Department of Administration/Motor Fleet Management.

• Facilities Coordination:Collaborate with Facilities staff to report and ensure the completion of work orders for building issues such as heating, plumbing, and water leaks.

This position with NCDOT offers full State Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

· Knowledge of modern office and business administrative procedures, practices, and equipment.

· Knowledge of accounting principles and practices.

· Experience with computer-based software such as Microsoft Word, Excel, etc.

· Demonstrated ability to compile, assimilate and organize both printed and electronic information;

· Demonstrated ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Matt Hilderbran, 919-329-4000, mrhilderbran@ncdot.gov

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Which of the following best describes you level of knowledge of modern office and business administrative procedures, practices, and equipment?

• None

• Basic

• Intermediate

• Thorough

  03

  Explain how you have knowledge of modern office and business administrative procedures, practices, and equipment.

  04

  Which of the following best describes your level of knowledge on accounting principles and practices?

• None

• Basic

• Intermediate

• Thorough

  05

  Explain how you have knowledge on accounting principles and practices.

  06

  Which of the following best describes your level of experience with computer-based software such as Microsoft Word, Excel, etc.?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  07

  Explain how you have experience with computer-based software such as Microsoft Word, Excel, etc.

  08

  Which of the following best describes the level of ability you have demonstrated compiling, assimilating and organizing both printed and electronic information?

• None

• Basic

• Intermediate

• Thorough

  09

  Explain how you have demonstrated you have the ability to compile, assimilate and organize both printed and electronic information.

  10

  Which of the following best describes the level of ability you have demonstrated applying knowledge of data collection, storage, organization, manipulation and/or analysis of data?

• None

• Basic

• Intermediate

• Thorough

  11

  Explain how you have demonstrated you have the ability to apply knowledge of data collection, storage, organization, manipulation and/or analysis of data.

  Required Question

Agency

State of North Carolina

Address

333 Fayetteville StRaleigh, North Carolina, 27603

Website

http://www.oshr.nc.gov/jobs/index.html

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