Job Information
Texas A&M University Senior Administrative Coordinator I in United States
Job Title
Senior Administrative Coordinator I
Agency
Texas A&M Agrilife Extension Service
Department
4-H Program Development
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Job Description Summary
The Administrative Coordinator provides high-level, complex administrative support to the Texas 4-H Foundation and direct administrative support to the Executive Director and oversees administrative operations.
Essential Duties/Tasks
Office Administration
Coordinates administrative support functions. Plans and coordinates administrative activities and services to include mail services, customer/stakeholder communications, calendar management, supplies management, etc. Develops administrative objectives and strategies. Participates in the planning and execution of administrative operations. Participates in the resolution of operating problems. Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Formulates, interprets, and/or implements management policies or operating practices.
Develops administrative and technical procedures. Recommends guidelines, policies, rules, and regulations. Monitors compliance with policies and procedures. Monitors project timelines and identifies issues. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements, administrative changes, or new initiatives. Coordinates office records retention and maintains office references and resources materials. Serves as Primary Lead on Donor Database system to include data integrity, reports, and EOY tasks. Assists Executive Director with yearly Audit. Maintains extension vehicle.
Fundraising, Events & Board Support
Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Assists with Foundation Fundraisers and events to include some travel and after hours for events, assisting with event logistics & preparation, assisting with set up and running events, and board meeting logistics & preparation. Maintains Board of Trustees database, communication, and awards.
Accounting & Financial Support
Assists in the development of budget. Processes Payment Requests. Creates invoices and payment requests. Processes incoming checks. Oversees Foundation Credit Cards. Pays Foundation invoices/monthly bills. Answers account questions.
Qualifications
Required Education and Experience:
Bachelor’s degree preferred or equivalent combination of education and experience.
6 years of related experience
Required Knowledge, Skills, and Abilities:
Proficient in Microsoft Office Suite
Highly organized with ability to multi-task
Independently motivated and ability to work cooperatively with others
Strong communication skills
Problem solving skills
Preferred Knowledge, Skills, and Abilities:
QuickBooks knowledge
Familiarity with accounts receivable/payable
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.