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Regional Project and Funds Management Specialist - MEESA

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Date:13 Dec 2024

Location: Nairobi, Kenya

Company: Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years and are now active in more than 70 countries.

The purpose of this position is to:

Contribute to the success of Project & Funds Management strengthening work including supporting the development of a strong project management and fund management culture in the MEESA Region. This will include developing support material for project managers and business development / grants specialist, providing virtual and on-site support to project managers & BD team and supporting project managers to access and successfully participate in Plan’s externally validated project management training.

Provide inputs to the finalisation and implementation of SAP Upgrade including the project and Grants modules. The role will ensure that Project Managers are able to manage, analyse and report on the progress of projects and results in an effective and consistent way.

This role will also support Project Managers and Business Development teams to work in the SAP, to ensure Plan’s approach to project and Fund management is fully informed, transparent and effective.

Further, this role will work with MEESA countries to ensure collaborative working relationship between the project and Business development teams.

ACCOUNTABILITIES

Outlined below are the key responsibilities for this position.

• Support continuous Project & Fund Management improvement.

• Provide technical support to Country Offices, and the Regional Hub, including to implement the new online project management disciplines and approaches and to provide high quality guidelines, tools and upskilling as prioritised by Country Offices.

• Enhance project and fund management capacity of different teams across the organisation and an understanding of good project management at senior levels in Regional Hubs and Country offices.

• Support the implementation of SAP 4HANA within rh and Country Offices.

• Work closely with projects teams at country and RH level to ensure timely and proper set up of projects in SAP

• Work closely with BD teams at country level to ensure proper set up of the Grants and Funds in SAP

• Regularly monitor set up and performance of Projects, Funds and Grants

• Work with other teams and teams to organise annual refresher SAP training for Grants and Projects

• Provide technical support to Plan International’s Technical Networks, specifically at Country Office level, including the development and testing of methods and tools for project idea, design and planning.

• Provide ad hoc technical inputs to Regional Hub project management needs e.g. Fund management Programme Quality and Transformation.

Drive continuous learning:

• Promote and facilitate active project management and Resource Mobilisation network across the region

• Develop, promote and embed learning processes and practices across Country Offices.

• Contribute to drafting learning papers that capture lessons from Plan International’s work in order to inform better project and fund management to improve programmes and influencing.

• Input into the development of Plan International case studies, to showcase insights and instances of success and failures in order to ensure ongoing learning and use of evidence.

• Provide support to Country Offices, Business Development teams and project managers

• Be available to provide ad hoc in-country and virtual support to Country Offices and project managers at all stages of the project (Idea, Design, Planning, Implementation, Closing).

• Be responsive to concerns and requests from other stakeholders including partners, donors and Plan’s National Organisations and provide support and problem solving as required.

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

• Country Office Project Managers to provide technical inputs to the implementation of project management.

• Country Office Business Development teams to provide technical inputs to Fund management

• Head of Programmes to ensure that issues at Country Offices with respect to project management are raised and addressed.

• Country Management Teams and Regional Management Teams including Directors of Sub - Regions on progress, capacity and status of project management.

• Global Technical Leads and coordinators to ensure that projects are well planned and integrate best project management practice, informed by appropriate technical experts.

• Country Office Project Managers, Business Development and Finance teams to ensure projects and funds are set up and effectively managed in SAP.

• Colleagues at the Global Hub and Regional Hub with responsibilities to or dependent on good project and Funds management.

• Colleagues from offices from around the Plan federation with responsibilities to or dependent on good project and fund management, with particular reference to GH PDR team, GH Project Finance and National Organisations.

• Colleagues from Plan’s Learning and Development team in support of the Project DPro course and the development of training materials.

• Other organisations and forums externally, for coordination, collaboration, learning.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

Knowledge

Expert knowledge of projects and Grants Management in development work, across a wide range of technical areas.

Strong understanding of rights-based development programming, particularly in relation the major technical areas of Plan’s work.

Good understanding of ERP especially SAP will be an advantage.

Significant experience and a strong understanding of processes, approaches, tools and methodologies that facilitate project management, and organisational learning, that is up to date with best practices in the sector.

Strong understanding of the realities of NGO project management and limitations that impact project implementation, financial control, monitoring, reporting evaluation and learning.

Skills

• Strong analytical and problem-solving abilities.

• Able to develop appropriate guidelines, tools and templates for improved project management and implement them at scale.

• Able to develop regional guidance that is simple and practical for country colleagues to understand and use.

• Able to analyse large amounts of data and generate powerful reports and information from them.

• Good trainer

• Communicating complex technical project management concepts and terminology in simple language to non-experts. Writing in plain English.

• Strong collaboration skills, able to build cooperation and negotiate compromises.

• Strong attention to detail.

• Proven experience of using online technology for communication and learning.

• Fluent in English

Click on the following link to access the full Job Description:

JD Regional Project & Funds Management Specialist _Region.pdf (https://planinternational-my.sharepoint.com/:b:/g/personal/jobs_plankenya_plan-international_org/Ec_xWjPfM2pNtSgyhGgmeroB_GIuKoAfniMXv656wBoP2w?e=c2TzlG)

Location: MEESA Region COs

Reports to: Regional Programme Quality Lead, MEESA

Closing Date: 27th December 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme (https://www.schr.info/the-misconduct-disclosure-scheme) . In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.