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Records and Data Management Clerk II 2024-01249

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Records and Data Management Clerk II 2024-01249

Salary

$22.63 Hourly

Location

Torrington, WY

Job Type

Permanent Full-time

Job Number

2024-01249

Department

Department of Corrections

Division

Wyoming Medium Correctional Institution

Opening Date

06/20/2024

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BARD06

• Description

• Benefits

• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Corrections contributes to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

The Wyoming Medium Correctional Institution (WMCI) is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical, mental health, dental, substance abuse, life skills, cognitive/behavioral, and/or sex offender treatment services.

This position is in the Inmate Records Department of the Wyoming Medium Correctional Institution. The Records Clerk maintains inmate records, calculates "good time" for release dates on inmates, explains sentence structure to an inmate, and supports the Records Department.

Human Resource Contact: jessica.nielsen@wyo.gov / 307-532-6613

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Calculates parole and release dates for inmates as structured by the Court judgment.

• Analyzes operating practices and procedures, preparing, certifying, and structuring information.

• Fulfills internal and external data requests.

• Assists in the coordination of agency data collection activities.

• Performs various tasks associated with the management, implementation, evaluation, and retention of a large and complex records system.

• Gives technical assistance, advice, and information to agency personnel, the public, and state and federal agencies regarding governmental and confidential records and data.

• Uses judgment and relies upon considerable knowledge of the subject material.

• Searches for and retrieves information from files and responds to informational requests.

• Consults the manual of policy and procedure to ensure that actions to be taken comply with laws or rules.

• Gives and receives information requiring some judgment or discretion regarding the work unit's current and specific business, by telephone or by direct personal contact.

• Provides access in the timeliest manner at the least cost and ensures final disposition for those records that have met their legally approved life cycle.

• Informs and educates constituents of records and information management needs.

Qualifications

PREFERENCES:

Preference may be given to those with two (2) years of records and document management experience and strong skills in mathematics principles.

KNOWLEDGE:

• Knowledge of theories, principles, and practices of archival science.

• Knowledge of governmental records systems.

• Knowledge of archival science practices, principles, and practices.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Records or Data Management)

Experience:

0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Must be able to lift 25 pounds

• Ability to stand to perform filing for up to eight (8) hours

• Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis

• Walking on cement floors on an occasional to regular basis

• Stooping, bending, kneeling, crouching on an occasional basis

• Reaching on a regular basis

• Typing/Repetitive motion on a frequent basis

• Repetitive writing motion on a frequent basis

• Talking/hearing on a frequent basis

• Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, and extensive reading.

NOTES:

• FLSA: Non-Exempt

• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.

• The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC.

• Successful Applicants for employment must pass a background/reference check, medical evaluation, and drug test prior to appointment.

• The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.

• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape.

• WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.

• WDOC offers a competitive benefits package including medical, dental, life insurance, paid vacation and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 Deferred Compensation Program, longevity pay, and opportunities for advancement.

Supplemental Information

080-Department of Corrections - Prisons - Wyoming Medium Correctional Institution

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!