Job Information
Collier County Operations Support Specialist I (Facilities Management) in United States
Operations Support Specialist I (Facilities Management)
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Operations Support Specialist I (Facilities Management)
Salary
$20.91 - $23.00 Hourly
Location
Naples, FL
Job Type
Full Time, Regular
Job Number
08814
Department
Deputy County Manager
Division
Facilities Management
Opening Date
06/14/2024
Closing Date
6/27/2024 11:59 PM Eastern
Description
Benefits
Questions
Job Summary
Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.
Essential Functions
Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
Performs a variety of administrative duties for the Division including preparing and/or processing budget, purchasing, payroll, accounting, and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
Enters data into Division databases, to include information from administrative functions and from operational/program activities.
Establishes and maintains automated and manual records and files.
Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services, and the administrative support functions; refers callers/visitors to appropriate staff as needed.
Performs special projects as assigned.
Order office supplies; make travel arrangements and reservations; and maintain calendars for management staff or conference rooms.
ADDITIONAL FUNCTIONS:
May prepare and proofread meeting minutes for format, accuracy, and completeness.
May serves as liaison between assigned division and support services Divisions, including Information Technology, Human Resources, Risk Management, and Procurement Services.
Performs other related duties as required.
Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will determine as to who will be required to work.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add, or remove duties and assign other duties as necessary that are a logical assignment to the position.
Minimum Qualifications
High school diploma or GED required.
Two (2) years of related experience.
Fingerprinting required.
Supplemental information
Salary offers above the minimum pay grade may be considered based on qualifications. (Promotions do not get this).
Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.