Job Information
DAI Operations & Finance Director / Democratic Republic of Congo Resilient Supply Chain Task Order in United States
Operations & Finance Director / Democratic Republic of Congo Resilient Supply Chain Task Order
City/Country Location Details Democratic Republic of the Congo (DRC)
Employment Status Full-Time Regular
Job Type Proposal
Job Title/Grade : Operations & Finance Director
USAID/Democratic Republic of Congo Resilient Supply Chain Task Order
Reports to: COP
Location: Democratic Republic of Congo (DRC)
Date : November 30, 2024, (Estimated date)
Organization and Values
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
Overview of the Project.
The USAID/DRC Resilient Task Order is a Task Order under the Comprehensive Technical Assistance for Health Supply Chain and Pharmaceutical Management (Comprehensive TA) IDIQ award, which is a mechanism within the Next Generation of Supply Chain Suite of Programs (NextGen). The purpose of the Task Order is to improve supply chain systems for commodity security, logistics, and regulation at all levels of the public health system, from national to subnational. The goal is to ensure that quality, affordable medicines, and other health commodities are consistently available to healthcare providers and patients when and where they are needed and used appropriately for improved health outcomes, in support of moving toward Universal Health Coverage. This project will involve close collaboration with the Ministère de la Santé Publique, Hygiène et Prévention (Ministry of Public Health, Hygiene and Prevention) and other Congolese government institutions at both the national and provincial levels to strengthen the health supply chain and pharmaceutical systems.
Overview of the Position:
The Finance and Operations Director will lead and manage the program’s finance and operations team, ensuring efficient daily programmatic operations, including financial management and analysis, procurement, partnering and subcontracting, human resources, and logistics. The Finance and Operations Director will develop, manage, and refine a lean and efficient operating model for the program, including designing and rolling out project-wide processes and systems. S/he will be responsible for overall budget financial management, and strategic planning and play a pivotal role in overseeing adherence to USAID rules and regulations, DAI policy, contract requirements and limitations, and internal controls.
Roles and Responsibilities:
Program Management:
Design and implement program management systems, policies, and tools for effective and efficient operations for activity implementation.
Coordinate with technical leadership and manage program operations to ensure an integrated vision and successful achievement of program objectives.
Identify risks related to program implementation and suggest appropriate program adjustments.
Work with local partners and grantees to build capacity and ensure they are successfully achieving their SOWs.
Support the COP to produce high quality deliverables and meet client reporting deadlines.
Serve as principal liaison with DAI home office project management team and security focal point.
Supervise finance, operations, and administrative personnel to ensure efficient and effective management of the program, ensuring alignment with DAI’s Diversity, Equity, Engagement, and Inclusive culture.
Procurement Management:
Manage and oversee procurement efforts for the program including selection and negotiation with vendors, and management of subcontractors on the activity.
Establish systems and policies for local procurement to promote expediency, accountability, and transparency while minimizing risk.
Ensure that procurement is at all times conducted in accordance with USAID regulations and DAI policies and documented clearly and accurately.
Financial Management:
Create and maintain financial reporting and tracking systems, provide financial performance updates on activities.
Guide the administrative team on annual work planning, and ensure submission of quality operational plans, budgets, and reports.
Contribute to project pipeline analysis, providing input into the quarterly review process and budget realignments.
Provide oversight for grants management and/or sub-agreements in accordance with USAID and DAI policies and regulations, ensuring grantees achieve agreed outcomes in support of the activity objectives.
Direct and monitor the management of cash and other assets to ensure integrity and efficiency in the use of financial resources.
Establish and implement a sound internal control system to ensure all the reliable, timely and accurate financial data.
Ensure compliance with USAID, local laws, and DAI policies and regulations at all times.
Additional responsibilities may be assigned as business needs evolve.
Minimum Qualifications:
Master’s degree in business administration, Finance, or related discipline.
Minimum of 10 years work experience in managing finances for large donor-funded NGO programs.
Knowledge of USAID policies and business practices and with direct experience managing the finances and administration of a USAID-funded project is preferred.
Extensive experience with project financial management, including financial controls, accounting, and audit, as well as reporting on accruals, pipeline, and expense validation and reimbursement to service providers.
Experience managing and engaging with clients and key stakeholders as multiple levels to ensure efficient implementation of program activities within tight deadlines.
Demonstrated knowledge of internal controls and audit processes.
Excellent financial management skills and knowledge of latest project management tools and computer applications such as Microsoft Office and Quickbooks.
Ability to work under pressure and deliver under tight deadlines on a continual basis.
Exceptional communication and collaboration skills.
Demonstrated effective personnel management, including large interdisciplinary teams, coordination, creativity, and willingness to innovate, and decision-making skills along with an ability to troubleshoot.
Fluency in French and English is required.
Open to Remote Candidates: No.
DAI is an equal opportunity/affirmative action employer with a commitment to diversity. DAI does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, veteran status, or other non-merit factor.
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