Job Information
San Mateo County, CA Contract Administrator II (Open and Promotional) in United States
Contract Administrator II (Open and Promotional)
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Contract Administrator II (Open and Promotional)
Salary
$95,596.80 - $119,433.60 Annually
Location
County of San Mateo, CA
Job Type
Regular
Remote Employment
Flexible/Hybrid
Job Number
New 07 03 2024
Department
County Executive's/Clerk of the Board
Division
County Management
Opening Date
07/03/2024
Closing Date
7/16/2024 11:59 PM Pacific
Description
Benefits
Questions
Description
The County of San Mateo Procurement Division is seeking two (2) experienced procurement professionals for the position of Contract Administrator II (CA II). These positions will be providing procurement advice and assistance to the departmental procurement staff throughout the County. The Procurement Division supports 23 departments within the County.
As of April 2024, procurement within the County is handled through OpenGov Procurement (OpenGov) software. Experience with OpenGov is desired but not required. OpenGov training will be provided to the CA II staff.
Under supervision, the CA II will:
Advise staff on solicitation development and contract management policies and processes.
Assist staff with questions related to navigating OpenGov.
Work on procurement projects.
Participate in the development of procurement policy and trainings.
Deliver procurement trainings to staff.
Complete other procurement related work on an as-needed basis.
CA II is the fully experienced, journey level class in this series, capable of independently performing the full range of procurement work. The CA II should be knowledgeable regarding solicitation creation for professional services and contract administration duties. The selected candidates will use their experience to advise staff on how to navigate and improve their procurement processes. Employees will be given substantial latitude in determining approach, procedures, systems, and methods in accomplishing the work goals. The CA II will make basic programmatic decisions that require the exercise of independent judgment will be responsible for coordinating multiple functions or processes. Incumbents at this level are typically assigned the more complex contracts.
The CA II staff will have strong communication skills and professional conduct. They will be expected to provide excellent customer service while explaining procurement to county-wide staff. They will be comfortable creating and delivering trainings to staff on procurement topics.
Comfort with new technology will be important to this role. CA II will be expected to become advanced users of OpenGov and assist staff with navigating the software.
Examples Of Duties
Duties may include, but are not limited to, the following:
Provide procurement technical assistance and consultation to County departments.
Review and understand the existing procurement resources (handbook and instruction materials and videos) and connecting staff with the appropriate resources for their questions.
Analyze complicated procurement situations and create solutions.
Suggest process and policy training improvements.
Create instructions and trainings to document existing and new procurement processes and policies.
Review, authorize, and/or manage procurement documents.
Create and deliver procurement trainings.
Maintain current knowledge of contract rules and regulations.
Develop request for proposals and contract agreements.
Perform related duties as assigned.
Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:
- Four years of experience as a public procurement professional working with a wide variety of solicitations, contracts, and procurement methodologies.
Education may be used to substitute for years of experience. Because procurement within the County is handled through OpenGov Procurement (OpenGov) software, experience with OpenGov is desired but not required. Training will be provided to the CA II staff.
Knowledge of:
Principles and practices of public procurement, especially related to professional and general services.
Principles, practices, and techniques of administrative and programmatic research and analysis.
Applicable federal, state, and local laws, rules, and regulations and County and program policies and guidelines.
Development and delivery of procurement training.
Procurement administrative practices and procedures, including records management.
Skill/Ability to:
Navigate the entire solicitation life cycle (create and evaluate solicitations plus negotiate contracts).
Exercise sound independent judgment within general policy and regulatory guidelines.
Manage contracts (create contracts and contract amendments).
Train staff in work procurement procedures and provide technical and programmatic assistance to non-procurement staff.
Monitor and analyze contract and project performance.
Plan, coordinate, and implement procurement trainings.
Analyze, interpret, and apply procurement regulations and requirements from the Federal, State, and local levels.
Establish and maintain effective working relationships with departmental staff and procurement team members.
Communicate effectively, both orally and in writing.
Compile, analyze, and interpret data using research techniques, draw sound conclusions, and prepare and present effective reports regarding findings and recommendations.
Prepare clear and accurate reports, correspondence, procedures, and other written materials.
Organize and prioritize work and meet critical deadlines.
Maintain accurate records and files.
Application/Examination
Open and Promotional. Anyone may apply . Current County of San Mateo employees with at least six months (1040 hours) of continuous service in classified regular, probationary, extra-help, or limited term positions prior to the final filing date will receive five points added to their final passing score on the examination.
The examination process will consist of an Application Screening (weight: pass/fail), and a Panel Interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview. Applicants must successfully pass the Application Screening to move forward to the interview. Candidates must successfully pass the interview to be placed on the hiring (eligible) list.
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. Interviews may be conducted virtually using MS Teams.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
To apply:
Complete the County of San Mateo Employment Application Form
Provide responses to the Supplemental Questionnaire
Tentative Recruitment Schedule
Final Filing Date: July 16, 2024, at 11:59 PM
Application Screening (tentative): July 17-18, 2024
Panel Interviews (tentative): Week of July 29, 2024
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work .
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
Analyst: Chet Overstreet (07032024) (Contract Administrator II - D248)
Please visit https://www.smcgov.org/media/100206/download?inline= for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.
As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.
01
IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will provide additional information about your background and experience related to this position. This information will weigh heavily in the Application Screening and will also be used in the selection process. This is a competitive process so please answer the questions completely, paying attention to all parts of the multi-part questions. While being thorough and detailed, also be concise. Your strategic use of language will be considered. Neatness, clarity of expression, attention to detail, proper use of grammar and the ability to follow instructions will also be considered in the evaluation process. A resume will not be accepted as a substitute for your responses to these questions. I have read and understand this information.
Yes
No
02
Please describe how your education and experience have prepared you for the position of Contract Administrator II.
03
Describe your experience creating training materials and delivering trainings, especially to large groups.
04
Provide an example of a complex procurement process for which you were responsible. How did you handle any challenges? What was the outcome?
Required Question
Agency
County of San Mateo
Address
County of San Mateo Human Resources Department 455 County Center Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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