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BAAS05-2024-00933-Office Support Specialist I-Law Enforcement Academy-Douglas

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BAAS05-2024-00933-Office Support Specialist I-Law Enforcement Academy-Douglas

Salary

$18.56 - $20.62 Hourly

Location

Douglas, WY

Job Type

Permanent Full-time

Job Number

2024-00933

Department

Attorney General

Division

LEA

Opening Date

05/23/2024

Closing Date

Continuous

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Law Enforcement Academy, under the Attorney General's Office, seeks highly motivated people who desire to work in a professional environment and succeed while working with a like-minded team to accomplish the Academy's Mission. This position is the first point of contact between the Wyoming Law Enforcement Academy and the public. This position performs a wide range of general and agency-specific office and administrative tasks for the Academy in accordance with established guidelines and procedures.

The Wyoming Law Enforcement Academy is located in Douglas, Wyoming. Douglas is the home of the Jackalope. Douglas promotes, provides, and delivers vital resources to its residents and visitors to allow them to live, work, and play in a great community. Each August, Douglas hosts the Wyoming State Fair.

The State of Wyoming's total compensation package is excellent and includes:

• Paid annual and sick leave

• Paid holidays

• Retirement with employer contributions

• Deferred Compensation Plan with employer contributions

• Health insurance with an employer contribution toward premiums

• Insurance options for health, dental, life, vision, ambulance, and short and long-term disability

• Longevity pay

Human Resource Contact: Stacy Berres / 307-777-7130 /stacy.berres@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Serves as the primary office receptionist, answering and directing phone calls, greeting and assisting the general public, students, facility users, and vendors.

• Processes the Academy's mail (incoming and outgoing).

• Monitors the Academy's general email box and mail voice box/messages.

• Creates weekly electronic board messages.

• Responsible for the production, maintenance, and distribution of all printed and digital training resource materials for training courses.

• Schedule and maintain dorm room and training room reservations for all users attending training.

• Handle reservations for all user groups and tours.

• Order, maintain, and distribute all office supplies and training supplies.

• Make recommendations on office equipment for repairs, maintenance, and replacement.

• Assist the training specialist and serve as the backup to the Academy Clothing Canteen.

• Handle fiscal duties as directed by the Academy Director.

• Assist, as directed by the training specialist. with meetings of the Wyoming Law Enforcement Academy Advisory Board, Communications Training Advisory Board, and Detention Training Advisory Board meetings.

Qualifications

PREFERENCES:

Preference may be given to applicants with professional office experience.

KNOWLEDGE:

• Skill in working with the public by providing a high level of customer service.

• Skill in word processing, spreadsheets, publishing, and email communication.

• Skill in organization, planning, and time management to work independently.

• Skill in oral and written communication.

• Knowledge of office procedures, standards, practices, and etiquette.

• Knowledge of inventory and purchasing procedures.

• Knowledge of the agency's mission, goals, policies, and procedures.

• Knowledge and skill in creating and administering computer-based testing.

• Ability to work consistently at a rapid pace with a high level of accuracy under deadlines, heavy workloads, and unexpected interruptions.

• A bility to make independent decisions to solve problems.

• Ability to relate and work well with others even under pressure.

• Ability to learn new tasks and gain new knowledge quickly and accurately.

• Ability to work with common office technology, computers, cameras, and communication systems.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive professional office work experience (typically in Business Office Communications).

OR

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications).

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt

• The successful applicant is required to pass a background investigation.

• Salary is commensurate with relevant experience.

Supplemental Information

015-Attorney General - Wyoming Law Enforcement Academy - Advance Training

Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL:http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!