Job Information
ICONMA, LLC Administrative Assistant IV in United States
Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e., refreshments, etc.).
Researches, resolves and responds to inquiries/concerns from internal and/or external customers.
Escalates complex issues for resolution as appropriate. Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.
Distributes information as appropriate to department members or internal/external customers.
May perform analysis of data and resolve discrepancies following prescribed procedures.
Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.
Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.
May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.
May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor, on behalf of the supervisor, or for supervisor's signature, and prepares documents for distribution.
Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.
Requirements
1 3 years’ experience required.
Contingent worker will not be driving a client vehicle while on assignment at client.
Experience in administrative and office management.
Advanced knowledge of Microsoft Office Suite as well as scheduling and calendar management.
As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.