Job Information
THE LANGUAGE GROUP Office Administrator-Part Time in Virginia Beach, Virginia
The Language Group is a language services company which provides document translations, on-site interpreting, phone and video interpretation services. We are an award-winning firm, founded in 1999, and located in Virginia Beach. Our people are friendly, hardworking, and self-motivated. It is a uniquely rewarding experience to be part of a rapidly growing multicultural company.
Hours: Part Time
This position is challenging and rewarding; offering a chance to learn new skills. The Office Administrator supports the organization in a way that ensures that the office functions at a high level of productivity. This person is tasked with delivering administrative support to include staff, vendors, clients, and students.
Welcomes visitors and provides extensive assistance as needed, ensuring a seamless experience.
Provides comprehensive administrative support to staff and department managers, facilitating smooth operations.
Manages all communication conducted through the company’s general email box, coordinating responses and follow-ups.
Oversee the administration and tracking of employee trainings, ensuring compliance and development.
Administers and supports the contractors' professional education experience and linguistic aptitude tests, coordinating with relevant authorities and departments.
Student enrollment
Course Scheduling
Billing Reconciliation
Coordinates IT functions, including troubleshooting issues, providing technical support, and managing software/hardware.
Manages all requirements necessary to fulfill the obligations of a CCHI test site.
Ensures facility maintenance and security, coordinating with vendors and internal teams.
Supports company/department events and collaborates with HR and/or other departments.
Provides vendor coordination and facility safety upkeep.
Organizes food and beverage, catering, special functions, and social events, ensuring successful execution.
Manages incoming and outgoing mail, ensuring timely and accurate distribution.
Monitors, manages, and maintains office equipment and supply inventory, ensuring operational efficiency.
Collaborates with end users to assist in implementing new operational technologies and practices to improve internal procedures and policies.
Performs other duties as requested by the direct supervisor or department heads.
Qualifications
College degree or equivalent work experience.
Minimum 2 years’ experience handling administrative responsibilities or related field.
Specialized Skills
Experience should have an emphasis in customer service and problem solving within an office environment.
High level of tech fluency, including proficiency in Microsoft Office Suite (Word, PowerPoint, and Excel).
Some operational knowledge of IP systems, networks, servers, operating systems, PCs, and software.
Highly organized multitasker with the ability to problem-solve and manage multiple tasks efficiently.
Excellent written and verbal communication skills, with a customer service-oriented approach.
Ability to work in a fast-paced environment with urgent deadlines.
Please include a cover letter with your resume.
No phone calls please.
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