Job Information
National Winter Actvity Center WINTER: Race Program Administrator in Vernon, New Jersey
Position:
Team W4K Race Administrator
FLSA Status:
Non- Exempt
Reports to:
Sr. Administrative Assistant
Season:
Seasonal Winter 2024-2025 (November-March)
Department:
Athletics
Position Purpose:
The Team W4K Race Administrator is a vital member of the Winter4Kids Athletics team, responsible for ensuring seamless program operations and supporting the race team, coaches, parents, and volunteers. This role encompasses administrative duties, event coordination, and hands-on support, fostering an organized, efficient, and welcoming environment for all participants.
Qualifications:
Strong organizational and administrative skills with attention to detail.
Experience in event planning, volunteer coordination, or similar roles preferred.
Ability to work flexible hours, including weeknights and weekends.
Proficiency with team and communication platforms (e.g., Stack Team App).
Excellent communication and interpersonal skills to engage with parents, athletes, and staff.
Demonstrated ability to manage multiple tasks and prioritize effectively.
Background in ski racing or familiarity with NYSSRA and U.S. Ski and Snowboard programs is a plu
Knowledge, Skills, and Abilities:
Personable, organized, and reliable individual with a passion for creating positive experiences for athletes and families.
Strong multitasking skills and the ability to thrive in a fast-paced environment.
Commitment to teamwork and fostering a productive, supportive environment.
Comfortable providing training and guidance to parents, athletes, and coaches on relevant platforms and processes.
Responsibilities:
Attendance Management: Create, update, and maintain attendance sheets based on registration data. Enter data accurately into organizational systems.
Parent and Athlete Engagement: Greet parents and athletes, provide drop-in support, and connect families with the appropriate coaches and resources.
Volunteer Coordination: Organize and manage Race Team volunteers to ensure coverage for events and programs.
Event Preparation: Coordinate logistics and support for events, including FIS Races, Devo Programs, and U8 & U10 Experience Days.
Meal Coordination: Update kitchen staff weekly with meal counts for participants.
Race Day Support: Manage bib inventory and distribution while providing day-of coordination for race events.
Technology Administration: Manage the Stack Team App by updating information and training parents and coaches on its use.
Inventory Management: Oversee the maintenance and cleaning of coaches' clothing inventory.
Parent Orientation: Lead orientations for new parents, covering the Stack Team App, administrative ski racing processes, and NYSSRA guidelines.
Work Environment & Physical Demands:
Some physical requirements of this position include standing, running, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity to manipulate equipment and demonstrate sports activities. Requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate camper activities/program.
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job. While performing the duties of this job, the employee will frequently be exposed to outside weather conditions. The employee may encounter extreme winter cold and blizzard conditions.
Company Mission
Winter4Kids (http://www.winter4kids.org/) exists to create healthy lifestyles and influence behaviors of youth through winter activities. Better health and attitudes are the result of increased moderate to vigorous activity, nutritious food, and coaching. Lives are changed, outlooks are brighter as each of our participants become better individuals through the mastery of snow and life skills. Our youth use these experiences to explore and pursue new academic, life and sport opportunities.
Organizational Mission
At Winter4Kids, Welcoming, Empathy, Embracing and Belonging are our key values, and these values are part of everything we do and who we are. In our programs we focus on every young person developing better attitudes about their Self, Health, Opportunities, Mastery, and the Outdoors. In your time with Winter4Kids, you make a difference, saving and changing the lives of youth. And that’s just the beginning.
Working at Winter4Kids gives talented individuals the opportunity to change lives and strengthen communities. Whichever role you choose at Winter4Kids, you'll find satisfaction in knowing that your contributions are helping to support young people, improve health and well-being, inspire positive action and so much more. At Winter4Kids, you'll work alongside team members with diverse backgrounds, perspectives, and skill sets. You'll discover new ways to forge relationships, find your purpose and fuel your passion every day.