Job Information
JH Kelly Fabrication Shop Administrative Assistant in Vancouver, Washington
JH Kelly is Hiring an Experienced
Fabrication Shop Administrative Assistant
to join our Pipe Fabrication Team in Vancouver, WA
About Us: Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. Explore our legacy, projects, and opportunities at https://www.jhkelly.com/
Summary: This position provides administrative support functions to the Pipe Fabrication Shop to ensure the collaboration efforts of office coordination and fab shop operations. The incumbent is responsible and accountable for the accurate and timely processing of assigned tasks.
Salary Range: $25-$29 per hour (DOE), FLSA non-exempt (OT eligible).
Key Responsibilities:
Create and update Stratus Work Packages as directed by the Superintendent/Manager to accurately track the shop progress of work through the shop and delivery to the field.
Maintain and update Field Ticket Work Packages including quantification diameter inch and joint counts from ISO's for spool tracking, information, and productivity.
Requisitions fabrication materials for projects as needed and maintains the follow-up of material control logs by project and backorders.
Develops and maintains document control systems and ensures filing systems are updated, organized, and orderly; items are filed within 2 business days of receipt.
Supports Shop Superintendent as needed by setting up project files, job set-up data, and other duties as required.
Supports Superintendent/Manager(s) as needed by making required business arrangements, acting as liaison in absence, and keeping him/her informed of urgent developments.
Performs specific duties such as maintaining reference area organization daily, including document updates and completing in a timely manner.
Coordinates shipping/receiving with fab shop shipping department, job sites, project managers, trucking companies, and suppliers.
Learns, keeps current on, and utilizes available company technology including PCs, related software, and other office equipment.
Assists and provides administrative support and guidance to other staff to ensure timely and accurate task completion.
Disseminate office correspondence both incoming and outgoing, inclusive of phone messages, files, and payroll checks
Invoice router - Verify phase codes, correct project numbers, and contracts are written
Information/document control support tasks
Assist with keeping the office area organized
Maintain office supplies and inventory
Perform additional tasks as assigned
Relationships:
Maintain proactive and positive relationships within the crafts, including shop and field craft personnel.
Foster positive relationships with customer representatives, vendors, suppliers, subcontractors, safety, CAD/BIM, accounting, IT, and all project teams.
Experience / Qualifications:
Previous administrative support experience administrative support experience; preferably in the construction field
Computer proficiency with MS Excel, Word, Outlook and Smartsheets
Prior experience with Stratus preferred
Skills and ability to work collaboratively and professionally with customers/clients, operations managers, field, and office personnel
Must have a valid driver's license
In-person work is required and essential
Regular and reliable attendance is required and essential
Necessary Skills:
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work with limited supervision
Energetic and eager to prioritize workload and tackle new projects and ideas
The ability to input data with a high degree of accuracy and attention to detail
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, and/or sit. The employee is regularly required to use hands and fingers to handle and manipulate objects, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Why Join JH Kelly?
Opportunity to work with cutting-edge technologies and make a significant impact.
Competitive salary and benefits package.
Collaborative and inclusive company culture.
Ongoing learning and development opportunities.
Career growth potential within a rapidly expanding organization.
A commitment to innovation and excellence.
Benefits Package:
Compensation: $25-$29 per hour (DOE), FLSA non-exempt (OT eligible).
Annual Performance Bonuses.
Profit Sharing.
Comprehensive Medical/Vision/Rx – Dental/Ortho coverage (JH Kelly pays 87.5% of total premiums).
Paid Vacation (PTO model) and Holidays.
401K with a 50% company match of the first 6% employee contribution.
Life Insurance, AD & D, STD & LTD – paid 100% by JH Kelly.
Join us on this exciting journey! Apply now and become a part of the JH Kelly legacy.