Job Information
Robert Half Executive Assistant in Valley Center, California
Description
We are offering a long term contract employment opportunity for an Executive Assistant in Valley Center, California. This role is essential within the government sector, where you will be expected to manage and streamline administrative procedures and assist in the efficient operation of the office.
Responsibilities:
Keeps the executive’s communications organized, allowing easy access to high-priority information.
Composes and reviews correspondence, resolutions, and policies, ensuring adherence to professional business writing and formats.
Screens all visitors to assess their support needs while providing polite, professional customer service.
Manages the executive’s daily calendar, including scheduling meetings, confirming appointments, preparing itineraries, and arranging transportation.
Maintains document records and archives for the organization’s Board.
Upholds confidentiality, integrity, and professionalism within the department.
Interacts courteously and professionally with all levels of management, outside agencies, and customers.
Coordinates arrangements for meetings and conferences, including catering, meeting space, and technology needs.
Schedules appointments and meetings for organization Board Members.
Arranges travel for organization Board Members, providing detailed itineraries and accommodations.
Tracks and reconciles the Corporate America Express Card.
Prioritizes and distributes mail/faxes to the appropriate departments.
Makes trips to the post office as needed.
Sends out meeting notices and related documentation.
Requirements
A minimum of 5-8 years administrative experience. Executive Assistance experience is preferred.
Computer software experience with intermediate experience in Microsoft Word and Excel programs.
Ability to manage multiple tasks.
Must possess the ability to generate professional written correspondence.
Strong communication skills.
Exceptional organizational skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .