Campus Pride Jobs

Mobile Campus Pride Logo

Job Information

Utica College Accounting and Payroll Coordinator in Utica, New York

Accounting and Payroll Coordinator

Posting Number S00176

Position Type Full Time

Hours/Schedule Standard Utica College business hours: 8:30am -5:00pm Hours may vary based on operational needs.

Campus Main Campus, Utica NY

Date Position Available 05/01/2021

Posted Salary

Position Summary

The incumbent serves as back up for processing the College’s three payrolls and all related activities including compliance with tax filing and reporting. As part of the process, the incumbent will also develop and maintain relationships with internal and external constituents. The incumbent will work with the Accounting Manager on various account reconciliations, grant activity reports, and various other tasks as assigned.

Location Utica, NY

Application Deadline

Full consideration by:

Open Until Filled Yes

Major Responsibilities

•Serves as backup for all tasks to prepare timely and accurate completion of the College’s three payrolls and all related payroll activities.

•Maintains an accurate accounting of payments by making various journal entries related to payroll processing and reviews payroll output for accuracy.

•Transmits weekly H.S.A. advances as well as quarterly H.S.A. deposits.

•Responsible for processing timely and accurate payroll related tax activities, wage garnishments, unemployment insurance correspondences, employment verifications, and month end payroll deduction reports.

•Assists Accounting Manager with external auditor requests and year-end tax forms. Also assists with submission of Quarterly Sales Tax submissions, various account reconciliations, the overseeing of grant account activity and various other duties as assigned.

•Performs work in compliance with all local, state and federal wage laws.

•Contributes to the overall success of the Office of Financial Affairs by performing all other duties and responsibilities as assigned, and working with the team to ensure individual and department goals are achieved.

Driving Responsibilities


Supervises This position does not supervise other staff.

Education & Experience Qualifications

•Associate degree preferred.
•Previous payroll processing experience preferred.
•A combination of education and past relevant experience may be considered.

Minimum Skills/Abilities

•Must have strong attention to detail.

•Must have high level of organizational skills.

•Must have flexibility to handle a variety of tasks and shift priorities simultaneously.

•Must have the ability to understand in-depth college-wide policies/procedures and HR legal issues including knowledge of accounting principles and payroll methods.

•Must have extensive knowledge of computer database software, spreadsheets, and word processing (preferably Excel and Word).

•Must have the ability to set priorities, meet deadlines and perform research to provide resolution to problems.

•Must have ability to deal with confidential and sensitive information.

•Must possess excellent oral and written communication skills, and the ability to work well under pressure.

•Must have a cooperative and service-oriented attitude.

•Must have a strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff.

•Must be able to work flexible hours if necessary.

Applicant Documents Instructions

All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.

In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link:

Additional information Visa sponsorship is not available for this position

EEO/AA Statement

Utica College is committed to affirmative action, equal opportunity and the diversity of its workforce. All qualified applicants will receive consideration for employment without regard to race, creed, color, sex, pregnancy, ethnic or national origin, religion, marital status, age, sexual orientation, gender identity, gender expression, veteran status, disability, citizenship status, genetic predisposition, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to a Diverse and Inclusive Campus Community

Our community of students, faculty and staff reflect a diversity of experiences, opinions, and cultural backgrounds shaped by biology, society, history, and choice. Our community includes members who are diverse by virtue of their race, ethnicity, gender, sexual orientation, ability, religious and/or spiritual affiliations, and socio-economic status, as well as the number of other ways in which who we are influences how we see the world. Furthermore, we value and celebrate diversity, and this results in a commitment to multiculturalism. We believe that within the community of human persons, all cultures, perspectives, and beliefs about faith, ideals, taste and lifestyles are of equal value. Our diversity deepens our commitment to nurture a multicultural environment in which we engage with others and blend perspectives, to learn about diverse cultures, to explore who we are and where we come from and to accept one another without prejudice. The Utica College Mission and Values Statement includes a commitment to fostering diversity in perspective, background, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica College is a comprehensive, independent, private institution founded in 1946 to offer options for college study to veterans returning from the second world war. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at UC, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * How did you hear about this employment opportunity?

  • (HERC Higher Ed Recruitment Consortium)



  • Observer Dispatch (Utica OD)-newspaper

  • Ithaca Journal

  • Personal Referral

  • Utica College Website

  • Albany Times Union

  • Binghamton Press & Sun



  • (Chronicle of Higher Ed website)

  • Elmira Star Gazette

  • Utica College Online Employment Website

  • (Diverse Issues in Higher Education

  • Historically Black Colleges and Universities


  • Current UC Employee

  • Referred by a UC Employee

  • Referred by a non UC Employee

  • Twitter

  • LinkedIn-Job Posting

  • LinkedIn-Recruited by Utica College HR


  • Syracuse Post Standard-newspaper

  • Albany Times Union-newspaper

  • Facebook

  • Job Fair

  • Search Firm

  • NCAA

  • PRISM Network

  • HBCU Connect

  • DiverseJobs

  • Other

  • * Please provide more details regarding the source of your referral?

(Open Ended Question)

Applicant Documents

Required Documents

  • Resume / Curriculum Vitae

  • Cover Letter

  • "Contributions to Diversity" Statement

    Optional Documents

  • Letter of Reference #1