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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12401911 Office Manager - OACVPGAS - Shared Administrative Services (Hybrid)

Illinois International - University of Illinois Urbana-Champaign

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

The University of Illinois Urbana-Champaign\'s Vision 2030 Global Strategy is comprised of five key strategies that will support the university in realizing its vision to be the pre-eminent public research university with a global impact. Illinois International will directly support several activities and initiatives related to the global strategy in the coming years. Learn more about Vision 2030 Global Strategy .

Illinois International at the University of Illinois Urbana-Champaign is committed to promoting diversity, equity, and inclusion. As an international education organization that seeks to foster global learning and engagement, we actively strive to redress systematic injustices within our organization and foster positive contributions to our university and society. We do so by undertaking initiatives that foster belonging, enhance the competencies of our staff, and create greater access to resources and opportunities. Learn more about Illinois International\'s initiatives related to diversity, equity, and inclusion .

The Office of the Associate Chancellor and Vice Provost for Global Affairs and Strategies at the University of Illinois Urbana-Champaign has an opening for an Office Manager.

Illinois International refers to the Office of the Associate Chancellor and Vice Provost for Global Affairs and Strategies, its shared services functions, and its reporting units. We are dedicated to supporting campus internationalization through administrative, academic, and programmatic services and initiatives. This position will be part of the Shared Administrative Services/Human Resources/Global Communication/Business Operations function. Learn more about Illinois International .

Primary Position Function/Summary:

Perform a broad variety of complex operational functions, under direction, to execute effective and efficient procedures, and workflow. Provide specialized, high level administrative support for Shared Administrative Services (SAS), functioning with authority, supporting the SAS team and Illinois International.

Statement of Duties & Responsibilities :

Expense Management

• Prepare and submit various electronic fiscal transactions including such as purchasing orders, invoices, and reimbursements.
• Complete purchases of products, services, memberships, and other transactions with approved vendors.
• Act as departmental purchaser using T-Card and P-card.
• Keep current and adhere to OBFS policies, university guidelines, and procedures. Attend training sessions, as required. Advise and support units regarding compliance with OBFS, campus, and departmental policies and practices.
• Serve as administrative support expert for ChromeRiver. Prepare and submit expense reports for Illinois International.
• Assist in End of the Year financial duties as indicated by IIP accounting.

Domestic and International Travel Management

• Organize and coordinate domestic and international travel arrangements for Illinois International employees. Includes flight arrangements, h tels, ground transportation, travel accessibility needs, and conference registrations.
• Provide customer service support for employees communicating travel related policies, resources, and general information.

Supervisory Duties

• Supervise support staff by participating in hiring, training, delegating, and evaluating staff.

Management of Office Standard Operating Procedures

• Develop and maintain detailed, step-by-step instructions for standard office procedures within Illinois International, promoting uniformity, productivity, and adherence to unit and university guidelines.
• Adhere to documentation management and compliance with the Records and Information Management Services (RIMS) policy and procedures.
• Propose departmental changes to improve efficiencies and workflow accordingly.
• Manage and maintain the certified Green Office Program.

Administrative Support

• Act as a liaison between Illinois International and other constituencies, providing information, assistance, and advice regarding standard operating procedures.
• Serve as a back-up to Illinois International SAS functional areas and supervisor, as needed.

Required Qualifications:

• Per SUCSS Classification Specification

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