Job Information
Pennsylvania State University College of EMS | Research Project Support Assistant in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Join the College of Earth and Mineral Sciences (EMS) (https://www.ems.psu.edu/) as a Research Project Support Assistant for the Energy Institute (https://www.energy.psu.edu/) (EI) and Earth and Environmental Systems Institute (https://www.ems.psu.edu/research-faculty/institutes-and-centers/eesi) (EESI) . We have an opening for a newly created position in our world-renowned research institutes focusing on research administration support. You'll play a pivotal role in research operations, ensuring seamless coordination and compliance with funding guidelines. Responsibilities include data management, logistics coordination, and facilitating communication across teams. If you're passionate about research administration and eager to make an impact, apply now to be part of our dynamic team driving innovation in Earth and Mineral Sciences.
Facilitate the transition from proposal to award setup. Maintain and update research files and sponsored funds lists. Monitor project expenditures, timelines, and balances. Work with project PIs to approve sub-award invoices. Aid in budget planning, modification, and forecasting within sponsor guidelines. Assist with cost-share tracking, transaction details, and project closeout procedures. Provide faculty/department administrative staff with salary balances on projects to assist labor distributions.
Advise EMS Finance Office, appropriate faculty and departmental administrators, and students on related expenditure policies and procedures. Provide information to the EMS Finance Office to ensure proper accounting of any expenditures required for research activities.
Support data management activities through data entry, coding, and generating reports
Maintain documentation and records related to research activities, personnel certifications, operating procedures, and safety requirements
Provide laboratory support including coordinating schedules, managing inventory, and maintaining safety documentation
The College of Earth and Mineral Sciences takes an active role in building a talented, inclusive, and culturally competent workforce. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. Applicants should also provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.
Education and Experience
This position requires a High School Diploma/GED or Vocational Training/Degree and a minimum of two years of related experience for the Intermediate Support level. Candidates with an Associate Degree and at least four years of relevant experience or equivalent may be considered at the Senior Support level.
Additional Information
To be fully considered for this position, applicants are required to upload a cover letter and resume . It is recommended to upload one document with all materials enclosed.
While this position typically will require on-site work at University Park campus, there will be an opportunity for hybrid work in the future once the team is fully acclimated. Additional questions can be discussed during the interview.
Benefits
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, retirement plans, and tuition discounts in addition to generous vacation time (18 days per year; accrued every month), sick time (12 days a year; accrued monthly) and paid holidays (14 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information.
The salary range for this position, including all possible grades is:
$38,300.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA