Job Information
Pennsylvania State University Administrative Support for University Libraries Leadership in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University Libraries is seeking an Administrative Support Assistant for the Dean's Administrative Office. This position is responsible for providing administrative support to the leadership team and performing other essential administrative duties. This position will facilitate staff and faculty recruitment, prepare reports, presentations, and other documentation. This position will assist with faculty affairs, such as promotion and tenure, sabbatical leaves, and faculty and staff evaluations.
Other Duties Include:
Facilitate staff and faculty recruitment, support search committees, schedule committee meetings, handle correspondence, schedule candidate travel, coordinate interview schedules, and organize on-site interviews
Assist leadership team with calendar requests, travel arrangements, spreadsheets, distribution lists, and meeting coordination
Assist with the planning and coordination of activities, special events, and other functions
Design and maintain web pages
Provide support for Bednar internships and graduate assistantships
Order and distribute office supplies
May assist in the training of student workers
Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
Answer phone and respond to questions/concerns
May assist with budget reporting within SIMBA
Work with branch campuses to collect Student Auxiliary Officer data
May serve as the office Technology Workstation Liaison which includes tracking the lifecycle of equipment, arranging for equipment maintenance, other technology assistance.
The successful candidate must have good attention to detail, provide good customer service, and have effective interpersonal, organizational, and written/oral communication skills. Must be able to multi-task and have the ability to work in a collaborative team-based work environment.
The successful candidate will be flexible and willing to embrace new opportunities. Must have demonstrated commitment to diversity and be able to work independently.
Typically requires a High School diploma or higher plus 2-3 years of related experience or an equivalent combination of education and experience.
The following background checks must be successfully completed for this position:
This position will require successful completion of standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA