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JOB DESCRIPTION AND POSITION REQUIREMENTS: The College of the Liberal Arts is searching for an Administrative Assistant to provide support in the areas of outreach, communications, finances, and events.

Responsibilities include but are not limited to:

Provide Outreach Support: Provide support to the The Labor School and The Center for Workplace Performance by aiding in program design, assisting with the development of training materials, and processing program registrations. Support the Leadership Readiness Initiative by assisting with student inquiries.

Communications: Maintain websites, listservs, calendars, social media accounts, and department email. Produce and gain approval for promotional materials and digital communication board messages.

School/Department Events: Assist faculty and lead all logistical planning for events including but not limited to securing flights, hotel reservations for guests, meeting space, and catering. Serve as lead technical support person for virtual events and meetings, including Zoom links, advance set-up, communication with presenters, and registration processes. Liaise with facility staff.

Finances & Purchasing: Responsible for reconciling purchasing card transactions, as well as preparing and submitting travel reimbursement documentation to the finance team. Manage transactions in WooCommerce, complete purchase orders, and submit and track office payment invoices and work orders.

The Administrative Assistant will primarily provide administrative support to the Department of Anthropology and the School of Labor and Employment Relations.

This position requires a flexible schedule to include some evenings, approximately 3 to 5 times each semester (mostly fall and spring semesters), to support Department and School events.

The Administrative Assistant will work both independently, as well as collaborate/have support of the administrative team when completing the position's responsibilities.

Benefits (visit https://hr.psu.edu/benefitsfor more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

Education and Experience: This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma/GED or Vocational Training/Degree for education plus two years of relevant experience, or an equivalent combination of education and experience.

Additional Qualifications:

Ability to problem-solve and multi-task

Detail-oriented

Excellent organizational, customer service, communication, and interpersonal skills

Experience using Microsoft Excel

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Additional Information: The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.