Job Information
Pennsylvania State University Accounting Assistant in University Park, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Finance and Business is a value driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Budget and Finance is part of the Finance and Business team and has a vision (https://fandb.psu.edu/#::text=Our%20Vision,students%2C%20faculty%2C%20and%20staff) to recruit, develop and retain outstanding people who efficiently provide exceptional service in support of Penn State’s teaching, research and public service missions. Our values model those of Penn State's (https://www.psu.edu/this-is-penn-state/mission-and-values/) and we firmly believe in the value of Respect, which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member in the Office of the Budget and Finance, it will be expected that all employees embody and model Penn State’s (https://www.psu.edu/this-is-penn-state/belonging/) and Finance and Business's (https://fandb.psu.edu/finance-and-business-diversity-statement) commitment to diversity, equity, and inclusion.
The Office of the Bursar is seeking a motivated individual to fill a full-time position as an Accounting Assistant. This position is part of the Payments and Reconciliation Team and is responsible for ensuring payment and refund transactions are posted accurately and in a timely manner.
The responsibilities for the Accounting Assistant include, but are not limited to the following:
Process, post, deposit, and reconcile a high volume of check payments to the applicable Bursar student account in LionPATH, the University's student information system.
Reconcile transactions recorded to the Student Account including, but not limited to eCheck/ACH payments, credit card payments, international payments and refunds.
Research, process, and review individual student account refund requests from other Office of the Bursar staff, University departments, and students.
Administration of the Installment Payment Plan.
Record in SIMBA (System for Integrated Management, Budgeting, and Accounting), journal entries and non-purchase order invoices related to the functions above.
Provide a high level of in-depth analysis of student accounts, collaborate with other Office of the Bursar staff and University departments to resolve customer issues.
Correspond with students, parents, and staff related to the functions above.
Position Requirements:
The successful candidate for this position must:
Maintain a high level of professionalism and handle multiple tasks simultaneously.
Have the ability to meet specific deadlines and the ability to work independently.
Communicate clearly and accurately, both verbally and in writing.
Possess strong organizational skills with an attention to detail.
Work both independently and as a member of a team and serve as an active backup to teammates during absences and high-volume periods to ensure continuity.
Have the ability to adapt to changes in systems and procedures.
Ensure reconciliations are completed in a timely manner for assigned units; perform intermediate moderately complex adjustments and refer more complex problems to higher levels.
Proficient knowledge of Microsoft Excel and other Microsoft 365 applications is also required. Experience with student and business systems/software is highly desirable.
This position will be filled at the Senior Support level. An Associate's Degree and 4 years of relevant experience or equivalent combination or education and experience is minimally required.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA