Job Information
TEKsystems Sr. Administrative Assistant/Executive Assistant in Toronto, Ontario
Position Title: Executive Assistant for VP
Job Description:
Proactively manage VP calendars to assist with scheduling, arrange proactive meetings, and avoid scheduling conflicts.
Provide support for meeting and calendar management:
Respond to and accept meeting requests as they are received (response within 1 day).
Timely booking of meetings as requested (e.g., 1-2 days after request). Track responses and update meeting invitations as needed.
Ensure accuracy of booking meetings (attendees, agenda, attachments) based on direction provided.
Proactively resolve scheduling conflicts.
Notify VP of key date changes, significant attendees, and agenda items.
Arrange coverage of meetings if VP is not available. Notify of coverage or delegation.
Proactively review upcoming meetings to identify any required preparations, confirm attendees, and highlight unique logistical details.
Look ahead on the calendar to identify opportunities to group meetings together with travel opportunities and/or in-office time.
Update shared calendars for VP and management team for absences and locations (i.e., for travel).
Expense and travel management as required.
Support VP with any department social activities, team events, team meetings, and forums.
Proactively coordinate with team members (e.g., Social Committee, Directors, Audit Managers) to determine event details (including location, dates).
Confirm with VP and follow through by finalizing arrangement details and sending timely notifications to the team.
Coordinate and follow up as needed to ensure materials/documents/agendas are provided timely to VP for review and input.
Must Have Requirement:
- 5+ years' experience as an EA (managing calendars)
Soft Skills:
Personable
Good written and oral communication skills
Approachable
Pay and Benefits
The pay range for this position is $30.00 - $34.00
Workplace Type
This is a hybrid position in Toronto,ON.
À propos de TEKsystems:
Nous sommes partenaires dans la transformation. Nous aidons les clients à activer des idées et des solutions afin de profiter d’un nouveau monde d’opportunités. Nous sommes une équipe solide de 80 000 personnes, nous travaillons avec plus de 6 000 clients, dont 80 % faisant partie du Fortune 500, partout en Amérique du Nord, en Europe et en Asie. En tant que chefs de file de l’industrie des services technologiques complets, des services aux talents et des applications du monde réel, nous travaillons avec des leaders progressistes pour favoriser le changement. C’est le pouvoir d’un vrai partenariat. TEKsystems est une société du groupe Allegis.
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.