Job Information
City of Toronto PROJECT MANAGER TRANSPORTATION SERVICES in Toronto, Ontario
PROJECT MANAGER TRANSPORTATION SERVICES
Job ID: 45607
Job Category: Project Management
Division & Section: Transportation Services, Traffic Management
Work Location: 703 Don Mills Road, Toronto
Job Type & Duration: Full-time, Permanent Vacancy
Salary: $102,155 – $135,815
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 14-Jun-2024 to 01-Jul-2024
Position Overview: Reporting to the Senior Project Manager, Asset Management, Traffic Systems Construction and Maintenance (TSC&M), the Project Manager will lead, manage and coordinate City activities related to Traffic Systems Asset Management. In this role, staff will liaise with and facilitate effective communication and coordination between the TSC&M unit and other City departments, divisions and external organizations and agencies. This includes working with a multi-disciplinary team of internal and external stakeholders to guide all asset management efforts.
Major Responsibilities:
In this role, the primary functions associated with this position includes, but is not limited to the following:
Project Management
Leads multi-disciplinary project teams and is responsible for project management of Transportation Services’ Asset Management program and other special projects, best practices and other program development and new initiatives.
Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance, and continuous learning.
Ensures that the project expenditures are controlled and maintained within approved budget limitations and participates in the preparation of capital and operational budgets.
Ensures that the project expenditures are controlled and maintained within approved budget limitations, processed and documented in compliance with City and Division policy as well as all relevant acts, regulations, legislations, and standards and are tracked according to spend rates.
Leads the development, implementation, monitoring, and evaluation of projects and programs related to the position in a manner that is consistent with negotiated contracts as well as City policies, plans, and strategies.
Applies the project management body of knowledge (e.g. Project Management Institute) to the planning and execution of assigned projects. Manages time, budget and scope to ensure successful project execution.
Developing and managing a Consultant Provisions Retainer Assignment to assist in reviewing the capital plan, identifying needs for plant protection and to provide design/design-review and inspection services on an as-needed basis
Guiding external parties, contractors, sub-contractors, and consultants using City and Transportation Services Asset Management program, policies, standards, guidelines and best practices.
Works with other City staff to prepare, coordinate and/or provide input on purchasing documents such as requests for: expressions of interest (REOI); information (RFI); quotation (RFQ); proposals (RFP); negotiated proposals (NRFP), and other tools to procure goods or services, evaluate bids and submissions, make recommendations for award, and assist in the negotiation and execution of contracts.
Reviews, tracks, evaluates, and is accountable for the work performance of external service providers with respect to contract governance and management, contract requirements, project scope, schedule adherence, cost containment, completion of required tasks, and quality of deliverables.
Oversees and evaluates the work performance of external service providers with respect to quality, timeline, cost and completion of required tasks.
Technical Knowledge
Conducts technical problem investigations, performs site visits and inspections, participates in conducting studies and commenting on technical reports (including drawings and specifications), and provides detailed recommendations and advice that is in alignment with peer city best practices, industry guidelines, and applicable regulations for traffic assets & street lighting assets.
Provides technical advice and expertise to support departmental staff.
Conducts research into assigned area, ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Leads, facilitates, or participates in internal technical working groups and stakeholder engagement including other City divisions, agencies, community and interest groups, industry members, higher educational institutions, and other levels of government to ensure appropriate involvement and feedback at all stages of projects.
Identifies, evaluates and provides technical expertise and recommendations for the resolution of contract issues, risk management issues and public safety in compliance with City policies, guidelines and by-laws.
Analyzes the continuous improvement and control measures for quality, efficiency and effectiveness of services and formulates recommendations.
Conducts project-specific and on-going technical research into assigned areas ensuring that such research takes into account developments within the field, City policies and practices, applicable legislation and initiatives by other levels of government.
Reviews and analyzes new technologies for utilization in existing or future service requirements.
Maintains state-of-practice knowledge in assigned topics, including comparable peer cities and regulatory proposals and changes by other levels of government that may impact the City of Toronto.
Teamwork and Supervision
Works with and consultation processes to plan toward and support project and program delivery while addressing political, community, business and other stakeholder interests.
Working with other interdivisional, interdisciplinary and interagency teams, developers, contractors, consultants to resolve financial, design and construction & maintenance issues.
Embraces diversity and inclusion, fosters teamwork and consistently contributes to a positive workplace culture by demonstrating and promoting cooperation and collaboration, establishing, maintaining and strengthening constructive and respectful relationships, and building effective partnerships and strategic alliances.
Leads the day to day operation of assigned project team members (union & non-union) and junior staff including the scheduling, assigning and reviewing of work.
Reviews, tracks, evaluates, and is accountable for the work performance of assigned staff and teams, ensuring effective teamwork, completion of required tasks, quality of deliverables, and continuous learning and development.
Ensures compliance with the Ontario Occupational Health and Safety Act and all other related provincial regulations and corporate and divisional safety standards and procedures.
Communication and Reporting
Represents the Transportation Services division or City of Toronto when communicating with elected officials and members of the public, at meetings with stakeholders, when participating in working groups and committees, as well as when coordinating and collaborating with peer cities, other levels of government, and technical associations.
Acts as a technical specialist at project and organizational meetings with planners, administrators, and other external service providers.
Prepares presentations, evaluates proposals and makes recommendations for award of contracts.
Prepares and/or provides input into the preparation of by-laws and regulations and supervises the implementation thereof.
Developing the business plan, standard operating procedures, and work and tracking performance metrics for internal & external stakeholders
Recommends policies regarding program-specific requirements.
Facilitates and maintains relationships with staff of all City divisions through a coordinated effort to minimize disruption to day-to-day operations.
Undertakes site visits to observe and note site characteristics and infrastructure details.
Prepares and delivers briefings to senior management in the Transportation Services division and individual members of City Council, drafts staff reports and presentations for management review and submission to City Council and its Committees, and drafts correspondence for a variety of audiences.
Assists management team in recruitment process for the business unit.
Key Qualifications
Post-secondary education in a professional discipline pertinent to the job function including Civil/Transportation Engineering and/or through combination of project management experience or an equivalent of education and experience.
Considerable experience as a fully accountable project manager handling multiple and diverse projects and priorities, from inception through to implementation and evaluation, in a detail and deadline-oriented environment.
Experience in managing project budgets and/or capital planning, leading procurement processes, overseeing consultant assignments, contract management and implementing creative solutions while balancing political, community, and other stakeholder interests.
Considerable experience in Asset Life Cycle Management including planning, data analysis and modeling, life cycle costing, strategic compliance, capital and operational budget forecasting performance metrics, etc. Experience in Asset Management related to traffic and transit systems is a plus.
Knowledge of innovative digital technology used in Asset Management including using, configuring and/or customizing Enterprise Asset Management software and platforms such as IBM Maximo, Cartegraph, etc.
Knowledge of research, complex process mapping and developing and presenting financial and technical reports.
Ability to deliver on demanding assignments requiring critical judgement, analytical thinking, and creative problem-solving.
Excellent stakeholder management skills with a proven track record in working with Community and interest groups, elected officials, internal and external partners, and the general public.
Highly developed interpersonal skills with the ability to communicate both orally and in writing at all levels of the organization, and the ability to convey technical information effectively to elected officials and the public.
Effective leadership and team-building skills, and the ability to provide work direction to project team members, contractors, and staff in a unionized environment.
Knowledge of various legislation related to the field including the Ontario Highway Traffic Act, Ontario Traffic Manual, Occupational Health and Safety Act, Accessibility for the Ontarians with Disabilities Act, Municipal Freedom of Information and Protection of Privacy Act, Asset Management Planning for Municipal Infrastructure and any other legislation related to the job summary.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .