Job Information
Aston Carter Payroll System Specialist in Toronto, Ontario
Job Title: Payroll System Specialist
Job Description
We are seeking a dynamic Payroll System Specialist to lead our payroll processing, compliance, and operational excellence efforts. This role involves overseeing biweekly payroll for 10,000 employees, ensuring accuracy and efficiency in payroll operations, and maintaining system integrity. The ideal candidate will have a strong background in payroll systems, implementation, and process improvement, with a focus on providing exceptional customer service.
Responsibilities
Lead end-to-end biweekly payroll processing for 10,000 employees, grossing approximately $700 million annually.
Manage additional payroll processing for off-cycles and special runs as required.
Prepare and administer special payroll runs, including retro payments, wage enhancements, and special incentives.
Process sensitive and non-routine transactions such as termination and severance payments, salary continuance, and retirement allowances.
Manage T4A payments, including fellowships, graduate and summer students, and fees for service.
Process high-volume transactions such as education allowances and uniform allowances using system uploads.
Prepare payment requisitions for Accounts Payable on Payroll’s behalf.
Handle reimbursements from various parties, including system entry and cash office deposits.
Prepare, maintain, and reconcile pre-authorized debit withdrawals for employees on leave.
Execute and develop routine audits to ensure payroll accuracy.
Continuously review and improve payroll processes to minimize operational risks.
Provide excellent customer service and resolve day-to-day payroll issues.
Provide timely advice to stakeholders including employees, managers, HR, and Finance.
Ensure master payroll system setup aligns with legislative requirements and internal policies.
Perform testing to validate system changes before implementation.
Coordinate with HR and Business Informatics teams to maintain system performance.
Provide reporting and analytics support for internal and external stakeholders.
Support financial recoveries and correct GL issues with Finance.
Assist with measuring service experiences to support performance objectives.
Monitor and prepare key performance metrics to promote quality improvement.
Support external auditors and manage all year-end payroll tasks and reporting.
Essential Skills
3-5 years of experience in payroll processing.
Practical experience with HRIS, Payroll, and time & attendance systems.
Experience with system implementation and change management.
Advanced Excel skills (VLOOKUP, Pivot Tables, Formulas).
Year-end experience and T4 reconciliations.
Experience working with unions and processing payroll for 1500+ employees.
Certification in payroll (PCP or CPM).
College diploma/degree in Human Resources, Business Administration, Accounting, Finance, or Computer Science.
Work Environment
This role operates in a hybrid model with one day in the office per week. The standard work week is 37.5 hours, with flexible hours from 8:30 am to 4:30 pm. Some rotating evening and weekend work is required for payroll processing.
Pay and Benefits
The pay range for this position is $40.00 - $45.00
Workplace Type
This is a hybrid position in Toronto,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
La diversité, l’équité et l’inclusion
Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :
L’embauche des talents diversifiés ;
Le maintien d’un environnement inclusif par une autoréflexion permanente ;
La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;
L’assurance des opportunités de croissance pour nos gens.
Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.