Job Information
City of Toronto BUDGET & OPERATIONS ANALYST (Financial Services) in Toronto, Ontario
BUDGET & OPERATIONS ANALYST (Financial Services)
Job ID: 50578
Job Category: Finance, Accounting & Purchasing
Division & Section: Seniors Services & Long Term Care, LTC Management Services
Work Location: 65 Front St. W, Union Station, Toronto - Hybrid Work in accordance with City of Toronto Remote Work Policy
Job Type & Duration: 1 Full-time, Permanent and 2 Temporary, Full-time 12-month Vacancies
Salary: $86,716.00 - $112,255.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 3
Posting Period: 23-Sep-2024 to 07-Oct-2024
The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes ( https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/ ). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.
Job Description :
The Seniors Services and Long-Term Care (LTC) Division’s Financial Services unit is comprised of three teams.
The Budget and Analysis Review Team ensures the Division's operating and capital revenues and expenses are properly budgeted and tracked and works with Divisional leads to address discrepancies. It also ensures that all external funding are used efficiently, and related reporting is complete.
The Revenue and Trust Team manages accommodation payments, residents’ trust funds and donations.
The Decision Support Team supports reporting and data analytics across the Division and supports development of Tableau as well as other systems that support data collection such as SharePoint and Medallia/CheckMarket.
Reporting to the Senior Financial Analyst, Budget Analysis & Review, the Budget & Operations Analyst will manage a robust financial/budget focused portfolio that supports the full range of programming delivered by the Seniors Services and Long-Term Care division. The successful candidate will:
Provide strategic financial advice, variance analysis and reporting, forecasting, cost-benefit analyses, financial modeling.
Produce specialized reports to support decision-making at various levels.
Establish and maintain professional relationships with senior management and staff to ensure collaborative success.
Support a variety of internal projects, including providing support for the Division’s role in the City’s Financial Systems Transformation Project.
Major Responsibilities:
Develops and implements detailed plans and recommends policies regarding program specific requirements.
Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Prepares and analyzes the divisional budget, including the development of analytical tools for Divisional budget and financial control systems, policies and procedures to monitor program expenditures, staffing and revenues and ensure data integrity and effective cost centre management.
Assists in the development of the operating and capital budgets, including the submission of the budgets through corporate defined systems and analyze budget submissions for compliance to corporate policy and direction and identifies issues.
Provides technical advice and support to staff and senior management with problems/issues during budget development. Assists in the development and evaluation of financial alternatives and business cases for programs, projects and other initiatives based on a clear understanding of program needs and resource constraints. These may entail developing financial models and sensitivity scenarios.
Undertakes detailed analysis and recommends corrective action related to operating and capital variance reporting, budgeting and financial control, including both high level and activity level analysis of expenditures, revenues, complement, gapping performance, and other performance measures; forecasts expenditure and revenue patterns; highlights to Management relevant financial issues with strategic and operational impacts; and recommends options towards resolution of issues.
Provides financial, budgetary, payment and administrative advice, guidance and analysis to support the delivery of services by divisions.
Liaises with appropriate stakeholders to discuss solutions and process improvement to meet operational needs.
Participates in the development and integration of new solutions and improvement initiatives.
Ensures that the divisional contract/project expenditures, revenues, and staffing are controlled and maintained within approved budget limitations. Monitors and establishes measures / indicators to ensure year-end net expenditures do not exceed the approved budget. Monitors in-year operating and capital budgets and recommend adjustments if required.
Provides support to unit managers and directors by monitoring key performance and financial indicators.
Develops financial and management reports for review by senior management, including but not limited to variance and budget adjustment reports. Develops and maintains financial and statistical databases.
Conducts special studies and analysis of programs, estimates, expenditures and revenue.
Oversees assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
Prepares Presentations, Briefing Notes, Specialized Reports and Staff Reports for City Council and its various committees for financial implications. Reviews various committee reports to evaluate for financial impacts to the Division.
Prepares analyses as required by senior management.
Provides costing information for provincially mandated performance measures in accordance with Municipal Performance Measurement Program. Ensures work is undertaken in a manner that complies with and supports City compliance with the Ontario Occupational Health and Safety Act (OHSA), other relevant codes and regulations and City policies.
Prepares Ministry mandated and both internal and external auditor requested reports.
Undertakes special projects and assignments as required.
The above reflects the general details considered necessary to perform the principle functions and shall not be construed as a detailed description of all the work requirements inherent in the job.
Key Qualifications:
Post-secondary education in one or more of the following, Financial Management, Accounting, Public Administration, Commerce or Business Administration or in a discipline pertinent to the job function combined with relevant experience.
Considerable experience in the preparation, evaluation, analysis and administration of operating and/or capital budgets, including variance analysis and forecasting.
Considerable experience in preparing comprehensive reports and analyzing, interpreting, and summarizing information for the purpose of supporting decision making regarding financial, budgetary, policy and/or services issues.
Considerable experience using Microsoft Office applications, Excel, Word and PowerPoint and database applications such as SAP and/or other equivalent database systems for financial reporting or accounting purposes.
Ability to develop policies with the capacity to understand and conduct investigative analysis, including extracting, organizing, and analyzing large amounts of data and transforming it into information for the purposes of supporting senior level decision making.
Excellent written and verbal communication skills with the ability to write effective briefing notes, business cases, reports and prepare and give presentations.
Excellent interpersonal skills and the ability to establish effective working relationships with clients at all levels of the organization, fellow employees and external stakeholders.
Excellent analytical, problem solving and conflict resolution skills and the ability to provide strategic recommendations.
Ability to effectively work in a team environment, providing support and training to team members.
Ability to manage multiple tasks under pressure and produce results within tight timeframes.
Familiarity with relevant government legislation and regulation in the area of governance, budgeting, financial reporting and service delivery.
Experience using budget planning and data visualization tools, such as CAPTOR, Public Budget Formulation (PBF) and Tableau is an asset.
Possession of a CPA designation is an asset.
Familiarity with procurement, vendor contract analysis and vendor payment processes is an asset.
Please Note:
As a condition of employment with the Seniors Services and Long-Term Care, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .