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University of Toledo Administrative Assistant 1-Dana Cancer Center Administration (Req 3898) in Toledo, Ohio

Administrative Assistant 1-Dana Cancer Center Administration (Req 3898)

  • Employment Type:Staff - Regular

  • Employee Class:Classif'd Full Time AFSCME HSC

  • Bargaining Unit:AFSCME

  • Shift:1

  • Work Hours:8:00am - 4:30pm

  • Hours Per Week:40

  • FTE:1

  • Location:HSC Hospital

  • Department:Dana Cancer Center Administration

  • Number of Openings:1

  • Salary Range:$ 16.67 - 16.67

  • Grade:Classified AFSCME HSC - C1281

  • Float:Yes

  • Rotate:Yes

  • On Call:N/A

  • Travel:N/A

  • Weekend/Holiday:Yes

  • Requisition ID:req3898

  • Position Control Number (PCN):H92683

  • Posting Period:Open until filled

Position Description:

The Administrative Assistant provides assistance to the Administrator, Director, UTMC Clinics.The ages of patients served spans the spectrum of the life cycle. Care will be directed at taking information from patients, answering questions from patients, visitors, etc. recognizing that every age group has unique developmental characteristics influencing the approach that should be utilized in dealing with these patients.

Qualifications:

  • Associates degree in business or related area or equivalent experience required.

  • At least 1-3 years of secretarial office experience.

  • Current experience (within the past 12 mos.) and working knowledge of personal computers utilizing Microsoft Word, Excel, Outlook, PowerPoint.(May be tested.)

  • Previous experience in a ambulatory services and/or hospital setting with medical terminology experience/knowledge preferred.

  • Working knowledge of accepted office practices and procedures required.

  • Ability to work with minimum supervision and to plan and organize work.

  • Exhibits integrity, accuracy in work and flexibility with appreciation for punctuality, regular attendance and dependability.Required to work flexible hours.

  • Ability to write legibly, speak articulately and follow directions accurately.

  • Excellent communication/interpersonal skills and written skills.

  • Must be able to maintain the confidentiality of the position.

  • Ability to deal with confrontation.

  • Is tactful and courteous in dealing with patients and visitors. Able to maintain an effective working relationship with personnel and the medical staff.

  • Must be able to understand and comply with department and hospital policies and procedures.

  • Must be able to type 60 wpm. (May be tested.)

  • Must be able to work in a professional office environment and possesses good organizational skills, self-confidence, flexibility, tactful, able to withstand stress/pressure, able to anticipate needs of director and managers of the department and do whatever is necessary to meet those needs.

  • Successfully completes orientation within three months

Working Conditions:

  1. Must be able to work flexible hours, shifts, holidays and weekends. 2. Tolerate busy office environment that requires constant interaction with patients, employees, students, residents, and physicians. 3. Requires prolonged walking and standing. Occasional lifting of patients sometimes over 200 pounds. 4. Occasional carrying of items weighing up to 30 pounds required. 5. Requires corrected vision and hearing to normal range and manual dexterity. 6. Requires the ability to operate various types of office equipment, including but not limited to:  Personal computer  Fax machines  Copiers  Telephones 7. Exposure to communicable diseases and/or body fluids, toxic substances, medicinal preparations and other conditions common to a clinic environment on a daily basis. 8. Must be able to work effectively both with internal and external customers in stressful situations.

The above list of duties is intended to describe the general nature and level of work performed by people assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the people so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for anaccommodation request (https://www.utoledo.edu/depts/hr/webforms/reasonable-accommodation-request-form.html) .

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. The employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

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