Job Information
Intel Senior Administrative Assistant for Altera Sales Asian Pacific and Japan Region in Tokyo, Japan
Job Description
Our Sales group, Altera Sales group is seeking an experienced, organized and action-oriented Administrative Assistant. Successful candidates will be self-motivated, experienced, detail-oriented, and highly organized individuals with a can-do attitude, good judgment, and excellent communication skills to provide quality administrative support.
Responsibilities will include but are not limited to:
Complex calendar management for the Sales Leader and direct staff located in Asia Pacific and Japan region.
Organize and coordinate department meetings and events, virtual and face-to-face, across the organization.
Make extensive travel arrangements, domestic and international, and prepare expense reports.
Serving as an information resource and communication channel for policies and procedures and as a resource for business and office related software applications and tools e.g., Microsoft Office, Teams, Workday, Concur, Expenses, etc.
Keep abreast of all organizational changes and maintain in-depth understanding of departmental and legal policies.
Perform general administrative duties such as generating Purchase Orders and paying invoices, ordering supplies, ordering recognition gifts, generating shipping memos, etc.
Manage assigned tasks/projects with the skills to reassess/and prioritize deadlines for upcoming commitments and responsibilities.
A successful candidate will exhibit the following behavioral traits:
Strong multitasking skills with attention to detail and strong follow-through.
Multitasking skills and a positive Can-Do attitude.
Demonstrated strong verbal/written communication skills.
Direct experience supporting executive level activities.
Is willing to be flexible to changing priorities and deadlines.
Strong analytical capability with superior attention to quality and detail.
Take the initiative and problem-solving skills.
Possesses customer service orientation and uses judgment/discretion in handling confidential information.
Effective organizational skills to improve the efficiency of administrative processes.
Skills to work professionally with other Senior and Executive admins to help facilitate timely and accurate planning needs.
In Q4 2023, Intel announced Altera will be reported as a separate business unit beginning on January 1, 2024, with ongoing support from Intel. This position is associated to that standalone business strategy and is expected to fully transition to a standalone company at some time in the future. This will give Altera the autonomy and flexibility it needs to fully accelerate its growth and more effectively compete in the FPGA industry, which serves a broad array of markets, including the data center, communications, industrial, automotive, aerospace and defense sectors.
Qualifications
You must possess the below minimum qualifications to be initially considered for this position:
Expertise in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams, etc.
5+ years of experience with executive calendar management including coordinating complex meetings internal/external attendees, and video conference room booking, etc.
5+ years of experience with travel itineraries, visa application, expense reporting and administrative tools such as Concur.
Inside this Business Group
Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customer voice and deliver solutions that accelerate their business. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.
Posting Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.
Benefits
We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here. (https://jobs.intel.com/en/benefits)
Working Model
This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.