Campus Pride Jobs

Description

Amazon’s International Seller Services organization is seeking a resourceful, self-motivated, team-oriented, highly organized and efficient Executive Assistant to support business leaders and their team.

In this role you will be joining a diverse and supportive EA community providing a unique opportunity to develop your administrative skills and experience and to help other EAs do the same. This is a fun and rewarding opportunity in an international organization.

The most successful candidate will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will work closely with other Executive Assistants within the International Consumer, Finance, and Operations organizations. Understanding basic company organization, working relationships, and business partner roles and responsibilities for this team is important as this position will work closely with multiple geographies and the rest of the company. The ideal candidate is able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.

Key job responsibilities

Primary responsibilities (70-80%):

• Management of complex calendar and scheduling requirements for several executives;

• Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle

• Management & coordination of travel requirements to multiple international locations

• Event planning for staff meetings, business planning meetings, off-sites, all-team, and/or external facing events

• Expenses, budget management, headcount tracking, and org chart management

• Communication Management (internal communications and announcements, presentation edits, internal & external email communications, etc.).

• Independent problem solving & ownership for administrative issues/ escalations business-wide

• Have fun at work and help others do the same

• Document writing, editing, and readiness.

Additional Responsibilities (20-30%):

• Project Management (meeting agendas, tracking key deliverables and action items, reporting, maintain operational metrics or KPIs for the business, change management, create & implement office processes & procedures, etc.)

• Employee Morale (team events, org-wide events, celebrations, etc.)

• May assist with interviewing, training, or mentoring of additional hires

• Relationship management of Global Stakeholders

We are open to hiring candidates to work out of one of the following locations:

Tokyo, 13, JPN

Basic Qualifications

• Communicate fluently in Japanese and English

• 5 or more years of work experience assisting at the executive level in a fast-paced environment or equivalent

• Excellent verbal, written and interpersonal communication skills

• Strong computer skills; proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint, and PowerPoint

• Location: HND11, Tokyo

Preferred Qualifications

• Bachelor’s Degree

• 4+ years of project management experience.

• Impeccable attention to detail.

• Experience designing processes to maximize efficiency.

• Demonstrated success helping drive key deliverables of the business.

• Ability to quickly learn organizational structure and the objectives of the team.

• Strong organizational and communication skills with a high level of integrity and discretion.

• Strong team orientated philosophy, and problem solving skills.

• Highly motivated, organized individual who is able to work effectively with minimal supervision.

• Sense of humor and ability to work while having fun in an ambiguous environment.

Please check the website below for measures to eliminate unwanted second-hand smoking in each facility:

https://www.amazon.jobs/en/landing_pages/passivesmoking

就業の場所における受動喫煙を防止するための措置に関する事項については、下記リンク先をご覧ください。

https://www.amazon.jobs/jp/landing_pages/passivesmoking

The salary information can be provided individually prior to the 1st interview

賃金に関する条件は、１次面接の前に個別にご案内することができます