Job Information
Coatesville Area School District Executive Administrative Assistant to the Director of Pupil Services & Director of Special Education in Thorndale, Pennsylvania
*Essential Job Responsibilities: *
- To take and transcribe dictation, often of a technical and/or confidential nature.
- Gather and summarize data to prepare monthly reports and agendas.
- Edit documentation from administrators and incorporate information into agendas, presentations or reports as appropriate.
- Update school district webpage, social media websites and makes decisions on editing, deleting and approving posts.
- Manage communication on behalf of the Coatesville Area School District, such as: screen telephone calls, compose letters and memoranda, meet with visitors, answer routine questions, and furnish information when necessary. Direct calls and emails to appropriate departments.
- Facilitate arrangements for meetings held by Director of Pupil Services and Special Education.
- Plan school wide events as directed by the Director of Pupil Services and Special Education.
- Communicate the Director of Pupil Services and Special Education instructions and/or directions to individuals or departments as assigned.
- Maintain database(s) for important events, and helps with letters, mailings, etc.
- Assist other Executive Administrative Assistants when necessary.
- Initiate and draft response letters on behalf of the Director of Pupil Services.
- Attend meetings and take electronic minutes as necessary or assigned. Prepares minutes in electronic format.
- Primary contact for vendors.
- Manage Purchase Orders from inputting requisitions through processing invoices.
- Maintain vendor contracts and schedule services as required.
*Additional Job Responsibilities: *
- Maintain database for budget codes and budget spending.
- Provide reports regarding budget and balances
- Perform other job-related duties as assigned by immediate supervisor.* *