Job Information
Aston Carter Senior Executive Assistant in Tampa, Florida
Job Description:
Lead Executive Administrator role will be reporting to the CEO and Executive team (8 total).
Schedules and prioritizes appointments and meetings to maximize CEO and executive leadership team engagement, and ensure the achievement of organizational goals. (Will be tasked with booking travel (flights, lodging, meals, transportation) for CEO and executive leadership. Including helping book last minute if there are any changes or delays)
Advises CEO and executive leadership team regularly on schedule and works closely to balance the organizational priorities and executive availability. (knowing everyone's schedule and keeping track of who is available and where and when)
Drafts correspondence, recommendations, reports, and communications related to issues on behalf of the CEO (will be communicating with board of directors as well).
Manages and supports the CEO and senior leadership team in preparing for critical meetings, including correspondence and preparing materials.(may have to book meeting rooms, lunches, etc).
Arranges the CEO and senior leadership team’s extensive travel, processes travel expense reports, and prepares required documentation, entry requirements, trip portfolios, advances, etc. (needs to be flexible when answering and booking in case there are delays or a team member may need assistance in rescheduling etc).
Partners with cross-functional teams across the business to ensure assigned priorities are met. (ad-hoc reporting)
Engages directly with the Board of Directors on key meetings and communication with the CEO and
senior leadership team. (must be able to handle exec level persons)
Manages the Executive Office budget, which also includes company-wide events.
Schedules and supports critical company events, both in person and virtually. Coordinates and plans meetings and events, including leadership, and team engagements, taking the lead to support and plan initiatives that foster a positive organizational culture.
Manages office supplies, purchases supplies and equipment when needed, and maintains executive global email addresses.
Plans logistics for critical company-wide events such as training programs, offsite, and board meetings. (may have to attend depending on size of event)
Additional Skills & Qualifications:
-Google Suite proficiency
-Experience working with C-suite level executives
-Large company experience
-Planning of corporate events
-Personable, bubbly, and engaging personality
-Detail-oriented and strong organization ability
-Strong communication and interpersonal skills
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.