Job Information
Aston Carter Accounts Payable Specialist in Tampa, Florida
Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist is responsible for managing AP responsibilities for the downstream contracts team. This includes ensuring vendors are correctly set up in the system and coordinating that accounts are in good standing. The specialist will manage the branch invoice email inbox, upload invoices into Viewpoint, and handle the entry and verification of invoices related to assigned purchase orders and proper general ledger coding. Additionally, the role involves assisting in preparing purchase agreements, subcontracts, and other contracts as required, reconciling vendor statements to open payable reports monthly, and monitoring the status of all pending contracts. The specialist will also organize and track all fully executed agreements, collect necessary compliance documents from vendors and customers, analyze proposed changes to terms and conditions, and coordinate approvals by branch management and legal departments.
Hard Skills
Invoice management
Data entry in Viewpoint
Reconciliation of vendor statements
Contract preparation
Compliance documentation collection
Terms and conditions analysis
Soft Skills
Organizational skills
Attention to detail
Communication skills
Problem-solving abilities
Time management
Job Type
This is a Contract-to-Hire position with a duration of 5 Month(s).
Work Site
This is a hybrid position requiring some days on-site in Tampa, Florida and some days remote.
Work Environment
In-office during initial training for 1-2 months, then transitioning to a hybrid role with 3 days in-office (Tuesday, Wednesday, Thursday) and work from home on Monday and Friday. Working hours are from 8 AM to 5 PM.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.