Campus Pride Jobs

OPS CLERICAL ASSISTANT I - 22092636

Date: Sep 30, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 838462

Agency: State Courts System

Working Title: OPS CLERICAL ASSISTANT I - 22092636

Pay Plan: Temp

Position Number: 22092636

Salary: $16.23 - $17.85 per hour

Posting Closing Date: 10/14/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Position Title

OPS Clerical Assistant I

Job Location

Office of the State Courts Administrator, 500 South Duval Street, Tallahassee, Florida

Salary Range

$16.23 - $17.85 per hour

Job Description

This is part-time position at 20 hours per week.

The essential function of the position within the organization is to provide clerical and/or data entry support. The position is responsible for office tasks of moderate responsibility. The position works under close to general supervision according to office procedures.

Examples of Work

• Provides administrative support to assigned unit. Answers telephones; provides information; directs callers to appropriate personnel or department; or takes and relays messages.

• Serves as receptionist; greets visitors and establishes purpose of visit; and provides information or directs visitor to appropriate personnel or department.

• Performs clerical tasks such as typing and processing documents, including letters, agreements, or memoranda; processing and distributing mail; preparing paperwork for meetings; preparing routine reports; performing data entry; maintaining calendars or file/record systems; shredding; or faxing.

• Performs a high volume of data entry using programs with standard formatting and consistently formatted source documents.

• Receives, arranges, and posts court dockets provided by judicial assistants on trials being heard by the judges; assists in ensuring proper setup of courtrooms for session.

• Signs materials in and out, processes monies received, gathers data for special reports, processes clerk’s orders, and/or assists with special projects as directed.

• Prepares envelopes, makes photocopies of reports/orders, and stamps and stuffs envelopes for mailing to parties.

• Compiles and verifies information to create and maintain cases for court referrals and updates computer database as necessary.

• Assists with set up for court related functions and events.

• Attends staff meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel.

• Attends technical or professional classes, workshops, or seminars to improve technical or professional skills.

Education and Training Guidelines

-High school diploma or GED and an additional six months of college or vocational school education in office skills, computer operations or closely related field.

-Knowledge of relevant software applications including MS Office; proficient in use of email and internet; accurate keyboard skills; knowledge of office management systems and procedures; and knowledge of administrative procedures.

Competencies

Organizational planning; time management skills and the ability to prioritize work; data management; attention to detail and accuracy; problem-solving; adaptability; customer service orientation; teamwork; communication skills – verbal and written; and confidentiality.

Special Comments

*This Other Personal Services (OPS) employment is paid hourly and works 20 hours per week, except for holidays. OPS/Variable hour employees may be eligible for insurance coverage. There is no paid holiday, sick, or vacation time.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page athttps://jobs.myflorida.com/go/State-Courts-System/2814300/.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

For additional information about the job advertised contact Ellie Westbrook or Lisa Bell, 850-922-5107.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee