Job Information
Heritage Bank Facilities Specialist in Tacoma, Washington
*Base Salary Range *
Level I: $19.52 - $24.40 - $29.29 per hour
Level II: $22.56 - $28.20 - $33.85 per hour
Depending on qualifications and experience a Facilities Specialist I or II may be considered.
As part of our team, you'll enjoy a total rewards package, which includes base salary based on the role, experience, and skill set, along with an exceptional benefits package (medical, dental, vision, life insurance, 401(k), community volunteer time), and generous time off policy. Full-time team members receive a minimum of 10 paid vacation days annually* and eight hours of paid sick leave per month, while also enjoying 11 paid holidays each calendar year, and an annual float day. *pro-rated from start date and/or hours worked.* To view Benefits Summary: Apply > Current Openings > position > attachment.
Position Overview
Heritage Bank is seeking a facilities specialist at our Southern Operations Center in Tacoma, WA. The *facilities specialist *is responsible for providing semi-routine and broad-based administrative and office support activities to the department, while providing an exceptional level of customer service and satisfaction in accordance with the Heritage Bank Mission, Vision and Values, and effectively balancing service, quality, safety and compliance.
This position is Full Time; typical schedule 40 hours; Monday through Friday 8:00 a.m. to 5:00 p.m. Flexibility is required to work as needed to ensure adequate staffing for events or employee absences.
The successful candidate:
Provides assistance and operational support by: Opening, routing, responding to and filing incoming correspondence, as appropriate; scheduling appointments and meetings, as needed.
Receives, sorts, files and retrieves forms and documents. Organize and coordinate the flow of communications; interview and screen callers and visitors; may provide information concerning policies, procedures and regulations as necessary, or direct to appropriate personnel. Processes and distributes confidential and time sensitive documents, in a timely manner.
Enters and updates information in automated systems, in a timely and accurate manner; develops routine spreadsheets and databases; utilizes various software applications to prepare and summarize data and reports, as requested by management.
Establishes and maintains filing systems; prepares records for storage and/or archiving.
Coordinates and maintains schedules for routine maintenance and service work schedules of vendors, contractors and service providers; arranges the delivery of services, supplies and equipment to maintain proper inventory levels; documents the receipt and storage of office equipment in a timely and accurate manner.
Assists site team in resolving problems associated with all building services, to include but is not limited to: janitorial, parking, vending, interior and exterior furnishings, fixtures and equipment.
Ensures outside services are properly completed in accordance with contracts and work orders, and manages various administrative tasks, including payments to vendors, recording of invoices, etc.
Maintains current contract files, confidentiality agreements and insurance documentation. Organizes records of systems and associated maintenance; assists in the monitoring of servicing and lease agreements; reviews invoices to validate contractual obligations. Manage proper destruction of documents in compliance with data destruction regulations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verification of receipt.
Contributes to the success of the department with willingnes