Campus Pride Jobs

The Executive Assistant is responsible for providing high level executive and administrative support to the President's Office, as appropriate and necessary to ensure that the services and functions of the office are carried out in an efficient and professional manner. The Executive Assistant has specific focus on providing front-line customer service for the President's Office through answering the office phone and greeting guests; providing support to the President and Chief of Staff in terms of overseeing calendar management to schedule and arrange appointments and meetings; and coordinate various special events and ad-hoc projects under the auspices of the College and/or the President's Office. The Executive Assistant will perform diverse, highly responsible and complex functions that require independent recurring contact with senior administrators and executives including Vice Presidents, Deans, Directors and Department Heads, the Board of Trustees, Alumni, students and outside vendors. Job duties specific to this position: Manage the President and Chief of Staff's calendars: use independent judgment and consult with the President as needed to prioritize meeting requests, make appropriate referrals to other College offices, and resolve scheduling conflicts. Organize a yearly schedule of meetings as outlined by the President and work with external boards to plan meetings. Work closely with the offices of Vice Presidents and senior administrators to coordinate meetings. with Finance. Maintain the President's biography, webpage, and Wikipedia page. Manage the production and distribution of the President's annual Christmas card. This includes collaboration with Communications and Advancement to prepare distribution lists and design the card. Support other Vice Presidents as needed, in collaboration with other Executive Assistants. Serves as a liaison with other administrators by relaying information and decisions. Bachelor's Degree required Minimum of three to five years of clerical experience in an executive-level office setting. Experience in a college or university setting preferred. Strong customer service orientation and ability to develop and maintain collaborative and productive relationships with a diverse community of internal and external constituents. Extensive knowledge and proven proficiency with MS Office products (e.g., Word, Excel, PowerPoint). Competency in use of relevant office equipment (e.g., multi-line telephone system with voicemail, fax machine, photocopier). Ability to coordinate complex calendar scheduling for individual appointments and group meetings; proficiency with electronic scheduling. Ability to use utmost discretion as it relates to answering questions from various constituencies of the College and access to highly confidential information. Ability to prioritize and coordinate multiple tasks and carry out all responsibilities with a high degree of accuracy, attention to detail, and with minimal supervision, consulting with others as needed. Strong organizational, proofreading, and analytical skills. Strong oral, written, and interpersonal skills to communicate with persons at all levels of the College and external contacts. Excellent listening and comprehension skills to take accurate notes and compose meeting minutes. 403(b) Retirement contribution- (9.5% Employer match) Generous tuition coverage Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts) Health Savings Accounts- (Partially Employer funded) Basic Life & AD&D Insurance- (Employer paid) Short and Long Term Disability Insurance (Employer paid) Supplemental Life & AD&D Insurance Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.) 12 paid holidays Generous time off package 35 hour work week Pay Range: $26.64-$29.45/hr