Job Information
Proofpoint Lease Administrator in Sunnyvale, California
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
The Role
We are seeking a detail-oriented and organized Lease Administrator to join our team. As Lease Administrator, you will be responsible for managing all aspects of our lease and license agreements, ensuring compliance, accuracy, and efficiency in lease administration processes. This role also manages our serviced office portfolio, including access requests, identifying and contracting for new locations, as well as tracking and managing occupancy.
Your day-to-day
Lease Management: Oversee the lifecycle of lease agreements, including lease abstracting, document management, and lease renewal processes.
Lease Audits: Conduct regular audits to verify lease data accuracy and resolve any discrepancies or issues.
Lease Documentation: Maintain accurate and up-to-date lease documentation, including amendments, extensions, and terminations.
Rent Administration: Review billing to ensure accuracy and coordinate with Finance for on-time payments.
Financial Analysis: Assist in financial analysis and reporting related to lease agreements, including budgeting, forecasting, and variance analysis.
Lease Database Management: Utilize lease management software to organize, track, and manage lease data efficiently.
Continuous Improvement: Identify opportunities for process improvement and implement best practices to enhance lease administration efficiency and effectiveness.
Global Space Utilization Analysis: Conduct thorough assessments of current space utilization across our global facilities footprint, identifying opportunities for optimization and improvement in various regions and cultures.
Lease Renewal Tracking: Monitor lease agreements for all facilities, tracking expiration dates and renewal options to ensure timely decision-making and negotiation of lease terms.
Stakeholder Communication: Serve as a first point of contact for facility-related inquiries and concerns from internal stakeholders across different regions, providing timely and effective communication regarding Serviced Office status, access requests, and updates.
What you bring to the team
Proven experience in lease administration, property management, or real estate operations.
Strong understanding of lease terms, legal language, and financial principles.
Excellent organizational skills with a keen attention to detail.
Proficiency in lease management software and Microsoft Office Suite.
Effective communication and interpersonal abilities.
Analytical mindset with problem-solving skills.
Ability to prioritize tasks and manage multiple deadlines effectively.
#LI-PH1
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable pay and/or equity. We offer a competitive benefits package that includes flexible time off, a robust well-being program that provides for 4 global wellbeing days per year, and a 3-week work from anywhere option.
Base Pay Ranges:
SF Bay Area, New York City Metro Area:
Base Pay Range: 87,900.00 - 128,920.00 USD
California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:
Base Pay Range: 71,025.00 - 104,170.00 USD
All other cities and states excluding those listed above:
Base Pay Range: 64,950.00 - 95,260.00 USD
Proofpoint has been honored with five Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.
To view additional awards, please visit www.proofpoint.com/us/news#awards
Proofpoint thrives on the invaluable contributions of our diverse workforce, which encompasses a kaleidoscope of lived experiences, thoughts, perspectives, and professional expertise. We attribute much of our success to our people, who are at the core of our organization and embody our people-centric ethos.
We hire the most innovative minds globally to safeguard our customers’ sensitive data and intellectual property. Our talented workforce develops and leverages our advanced technology, combining their expertise to provide comprehensive protection against threat actors and mitigate the risks posed by both malicious and negligent employees.
Cyberattacks have the potential to disrupt access to vital resources such as energy, water, transportation, healthcare, and financial services. At Proofpoint, our dedicated team works tirelessly to ensure world-class cyber resilience, protecting approximately 8,000 enterprise customers worldwide.
We are committed to creating a diverse, equitable, and inclusive environment. We work every day to ensure that our employees feel that they are in a community that celebrates their unique identity, cultivates their sense of belonging, and invests in their professional growth. We have 9 employee-led employee inclusion groups which help support both employees and our organization by providing opportunities to network, discuss career and cultural development and uplift the corporate culture to create a more inclusive workplace.
At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to:
Build and enhance our proven security platform
Blend innovation and speed in a constantly evolving cloud architecture
Analyze new threats and offer deep insight through data-driven intel
Collaborate with customers to help solve their toughest security challenges
We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.
Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.
Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.