Job Information
UW - STEVENS POINT Administrative Assistant III in STEVENS POINT, Wisconsin
JOB REQUIREMENTS: JOB ID: 21530 Position Title: Administrative Assistant III TTC Title and Code: Administrative Assistant III (AD003) FTE: 100% Principal Work Location: UW-Stevens Point Main Campus Supervisor: Anne Rogalski, Associate Director Position Summary The Administrative Assistant III\'s responsibilities focus on a CE Team that schedules and coordinates approximately 500 offerings spanning across three campuses and other offsite venues, the majority of which are non-credit. This position acts as the lead for the registration positions as the primary manager and supporter for the registration system; sets up events in the registration system using the program details supplied by the CE staff; resolves problems staff and customers have with the system; maintains the registration software, and serves as backup to customer service. Success in this position involves being able to manage multiple priorities, work on multiple projects at different stages of completion, work independently and within groups, participate in procedure planning discussions, make decisions based on sound judgment, and work professionally while in frequent contact with varied constituents. The individual should have knowledge of workflow processes, problem solving skills, outstanding oral and written communication, an understanding of non-credit programming, attention to detail, a high level of accuracy regarding fiscal and program details, knowledge of Event Management Software (EMS) systems, and be able to work in a team environment. Shift: 8:00am-4:30pm, Monday-Friday. Evening and weekend hours will be required as needed to support the unit. Anticipated Appointment Date: February or March, 2025 TO ENSURE CONSIDERATION: Applications received by 1/20/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume/Curriculum Vitae (Official Transcripts may be required of finalist) Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Position Contact For additional information regarding the position, please call or email: Noah Lamaide, Chair, Search and Screen Committee Email: nlamaide@uwsp.edu Phone: 715-346-4069 Human Resources Contact If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 o For additional details and to apply, visit the following website and search for Job ID 21530: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Required Qualifications *High school diploma *Evidence of customer service *Experience with databases Preferred Qualifications *Associate\'s degree in a related field *Evidence of three to five years of customer service *Experience of three to five years with databases *Experience with an EMS system ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu