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Executive Assistant to the Chair

School of Engineering, Stanford, California, United States

New

Administration

Post Date 1 day ago

Requisition # 105619

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Join Our Team as an Executive Assistant in Electrical Engineering!

TheElectrical Engineeringdepartment in theSchool of Engineeringseeks an Executive Assistant to the Chair. Are you a proactive, personable professional who takes pride in delivering exceptional service? If so, this opportunity might be perfect for you!

Electrical Engineering is one of the largest departments in the School of Engineering at Stanford, with nearly 60 faculty and over 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all electrical engineering departments in the nation.

We are seeking a highly organized and dynamic Executive Assistant to provide top-notch support to the Chair of Electrical Engineering and assist a faculty member with their administrative needs. In this pivotal role, you will handle complex administrative and operational tasks with minimal supervision, ensuring everything runs seamlessly.

Bring your professionalism, attention to detail, and ability to anticipate needs to a position where you’ll truly make an impact. If you thrive in a collaborative, fast-paced environment and exude a high level of customer service, we want to hear from you!

To be considered for this role, please submit your resume and cover letter along with your online application.

In this role, you will :

• Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing their time.

• Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep the supervisor informed of all matters that require their attention.

• Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring their attention.

• Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.

• Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.

• Manage complex business travel in compliance with unit, university, and sponsor policies.

• Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.

• Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met.

• Other duties as assigned.

Education & Experience (Required) :

• High school diploma and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills, & Abilities (Required) :

• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.

• Excellent verbal and written communication skills, including editing and proofreading.

• Excellent planning and organizational skills.

• Ability to take initiative and ownership of projects.

• Demonstrated ability to handle sensitive issues and maintain confidentiality.

• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.

• Ability to multi-task, adapt to changing priorities and meet deadlines.

Physical Requirements :

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

Work Standards :

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Pay Range :

The expected pay range for this position is $42.79 to $48.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you :

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply :

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4148

• Employee Status: Regular

• Grade: G

• Requisition ID: 105619

• Work Arrangement : Hybrid Eligible