Job Information
Stanford University Assistant Director of Donor Relations in Stanford, California
Assistant Director of Donor Relations
Dean of Research, Stanford, California, United States
Alumni Relations
Post Date Apr 23, 2024
Requisition # 102993
SCHOOL/UNIT DESCRIPTION:
The Freeman Spogli Institute for International Studies (FSI) is Stanford University’s premier hub for interdisciplinary teaching and research on international policy and affairs. FSI’s mission is to produce scholarship that informs policy makers around the world, while training the next generation of scholars and leaders in the field of international studies. Our community consists of esteemed alumni, world class faculty and students, dynamic staff and administrators and includes some of the world's most successful leaders in governance, security, international development and global health. FSI convenes leaders from all over the world for lectures, fellowships, and visiting scholar appointments. At FSI, world-renowned political theorists and tech executives collaborate with doctors, former cabinet members, nuclear physicists, economists, ambassadors, and heads of state. FSI staff are critical to supporting the organization’s goals and enabling researchers from across campus and around the world to produce rigorous policy relevant research that addresses critical global issues.
Our VPDoR Diversity Journey:
We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
FSI seeks an experienced writer and program manager to serve as the Assistant Director of Donor Relations. Reporting to FSI’s Director of Development, the Assistant Director for Donor Relations will create and implement comprehensive, individualized, and high-impact stewardship plans, and write customized reportsletters, and other communications to acknowledge, cultivate, and engage donors to FSI. The Assistant Director for Donor Relations will help to devise and manage communication strategies for select groups of donors, including the FSI Council. They will play an integral part in the planning and implementation of key donor events, including twice-annual meetings of the FSI Council. The holder of this position will be a trusted partner to FSI’s development team, colleagues throughout the institute’s centers and programs, and stewardship colleagues in Stanford’s Office of Development.
The ideal candidate will thrive in a dynamic intellectual environment and enjoy being part of a collaborative team. They must be highly resourceful and be able to work independently; possess excellent communication skills and sharp attention to detail; be adept at gathering and synthesizing information from a variety of sources; be able to multi-task and prioritize quickly and responsibly; and demonstrate a high level of professionalism, excellent judgment, and tact.
CORE DUTIES:
Participate in defining the donor relations strategy for the school/unit portfolio of donors in adherence to the university's donor relations guidelines. Ensure messaging aligns with school/unit communications plans and strategic priorities. Identify key information, messages and topics.
Develop and implement programs that provide comprehensive reporting to donors. Communicate donor relations plans across the organization and/or school, department and with partner teams.
Establish and maintain strong partnerships with gift officers to maximize engagement for their portfolios of donors. Build complete understanding of each donor's involvement and giving activity.
Oversee design and production of development materials from creation to deployment. Research, develop, execute and manage high profile written reporting on complex topics.
Develop, compile and edit supplementary materials that support written communication (i.e., backgrounders, biographies, briefing materials and talking points, and other related materials).
Responsible for the allocation of resources for donor relations reporting, the gift acknowledgment process, and donor relations requests.
Execute fiduciary responsibility to ensure that gifts are awarded and utilized in accordance with donor expectations and university policy in a timely manner. Resolve discrepancies and escalate when needed.
Proactively monitor and manage the donor relations needs of donors. Build a complete understanding of each donor's involvement and giving activity.
Coordinate with staff and development officers to develop and produce key donor relations deliverables, including written (hard copy, email or online content), video, or events.
Maintain open channels of communications with stewardship colleagues across the university.
Communicate donor relations plans across the organization and/or school, department, and with partner teams. Maintain open channels of communications with donor relations colleagues across the university.
As needed, manage vendors/consultants on specific projects and oversee key vendor and consultant relationships.
May manage program budget, goals and objectives in alignment with organizational goals, in partnership with director.
Specific responsibilities include:
Partnering with FSI Development team, faculty, program staff, and Office of Development to create specialized materials to steward and recognize donors.
Writing and editing a variety of donor reports and communications, including some with financial reporting.
Establishing and maintaining an annual calendar of stewardship projects and donor activities
Working with regularity and fluency to track progress in CARD, Stanford’s Salesforce database for donor and alumni recordkeeping.
With FSI Development team, managing and implementing FSI Council meetings, including communications with donors and faculty.
Planning, assisting, and executing on a variety of donor and alumni events.
To be successful in this role, you will bring:
Bachelor's degree and five years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Superior written and oral communication skills, with exceptional attention to detail and the ability to communicate clearly and credibly on a diverse range of topics.
Comfort running and interpreting financial reports, researching expenditures, and formatting customized financial reports for stewardship purposes.
Strong client service orientation and attention to detail.
Excellent interpersonal skills and the professionalism to interact with a wide range of people at different levels of an organization.
Excellent organizational skills, and the ability to set and meet deadlines with minimal supervision.
Comfort in a highly dynamic and often fast-paced environment.
Willingness to be part of a team and engage with the community at FSI.
Demonstrated ability to take initiative and ownership of projects.
Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines.
Ability to lead through influence.
Sound judgment. Discretion. Curiosity. Compassion. A sense of humor.
Desire to learn about international affairs and use that knowledge for effective stewardship and donor engagement.
Facility with MS Office Suite, especially Excel and PowerPoint, CARD (Salesforce); Google Docs. Knowledge of Adobe a plus.
Valid California Non-commercial Class Driver's License.
PHYSICAL REQUIREMENTS:
Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
Ability to obtain and maintain a Non-commercial Class Driver's license.
WORKING CONDITIONS:
- May require working flexible hours, including nights and weekends.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu.
This is a 100% FTE, benefits-eligible position. For consideration, please provide résumé and cover letter. Background check required for all final candidates.
The expected pay range for this position is $94,000 to $108,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture andunique perksempower you with:
Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture . We provide superb retirement plans, generous time-off, and family care resources.
A healthier you . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun . Stroll through historic sculptures, trails, and museums.
Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit acontact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4322
Employee Status: Regular
Grade: H
Requisition ID: 102993
Work Arrangement : Hybrid Eligible