Citi Executive Assistant in Stamford, Connecticut
Primary Location: United States,Connecticut,Stamford
Job Function: Risk Management
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 18046586
Citi, the leading global bank, has approximately 200 million customer accounts and does business in more than 160 countries and jurisdictions. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients.
Citi’s Mission and Value Proposition at http://www.citigroup.com/citi/about/mission-and-value-proposition.html explains what we do and Citi Leadership Standards at http://www.citigroup.com/citi/about/leadership-standards.html explain how we do it. Our mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. We strive to earn and maintain our clients’ and the public’s trust by constantly adhering to the highest ethical standards and making a positive impact on the communities we serve. Our Leadership Standards is a common set of skills and expected behaviors that illustrate how our employees should work every day to be successful and strengthens our ability to execute against our strategic priorities.
Diversity is a key business imperative and a source of strength at Citi. We serve clients from every walk of life, every background and every origin. Our goal is to have our workforce reflect this same diversity at all levels. Citi has made it a priority to foster a culture where the best people want to work, where individuals are promoted based on merit, where we value and demand respect for others and where opportunities to develop are widely available to all.
Perform a variety of project management and administrative support functions. Duties are complex and confidential requiring the highest level of discretion and independent judgment. Professionally interact with the offices of senior executives, external organizations, and senior leaders within the organization.
Field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues.
Coordinate multi-segmented international/domestic travel itineraries ensuring cost efficiencies and complying with company policies.
Prepare, reconcile, and track expense reports through T&E System as well as coordination of Passport and Visa applications.
Arrange all internal/external meetings such as the quarterly All Staff meeting, semi-annual Town Hall meeting and Lunch & Learn events, providing dial-in numbers, multimedia requirements, refreshments, and the creation or modification of meeting materials.
Creation/modification of presentations.
Maintain files: correspondence file, document files, High Risk Reviews (Staff: Training, Entitlements, Movements).
Tracking of Global compliance, mandatory training, Entitlement Review via EERS System and reporting.
Assist with creation/modification of presentations, spreadsheets and documents, and quarterly newsletter.
Manage COB deliverables.
Share Drive reviews.
Prepare Fellowship Program material, assist in coordination of meetings, and maintain website.
Maintain the group SharePoint site.
Set-up and maintain Outlook distribution listings, prepare copies, handle faxes and PDF transmissions.
Handle Mail: Receive, sort and distribute to staff while complying with Citi Check processing policy.
Order supplies and handle all copier/ printer/fax equipment concerns.
Maintain organizational charts.
Produce and compile accurate daily, monthly and quarterly reports.
Serve as back up support for other managers and administrative staff as needed.
Provide coordination and follow-up for new hire training, on-boarding support for new hires and transferring of staff; including seat registration, PC, phone, parking, security ID pass and entitlement processing.
Complete and submit staff termination forms; ensure all facets of employee separation process have been completed.
Organize and secure highly confidential company and employee information.
Manage IT, CMP and facility issues/requests.
Excellent writing and verbal communication skills
Detail oriented with ability to work independently and handle multiple tasks simultaneously
Demonstrates a high level of integrity and professionalism
Strong sense of urgency, adaptability, flexibility and resourcefulness
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment.
Advanced PC skills (MS Office with emphasis on Excel, PowerPoint and Word)
Proficient in internal systems (T&E, P2P, MarketPlace, EERS, OneTouch, ScanSnap Organizer)
5+ years in corporate settings