Job Information
State of Minnesota Minnesota Percent for Art in Public Places Program Assistant - Office and Administrative Specialist in St. Paul, Minnesota
Working Title: Minnesota Percent for Art in Public Places Program Assistant
Job Class: Office and Administrative Specialist
Agency: Minnesota State Arts Board
Who May Apply : Open to all qualified job seekers
Date Posted : 04/20/2024
Closing Date : 05/06/2024
Hiring Agency/Seniority Unit : Minnesota State Arts Board
Division/Unit : Minnesota State Arts Board / Arts Board Programs
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : Yes
Salary Range: $18.28 - $23.95 / hourly; $38,168 - $50,007 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Minnesota State Arts Board Office
FLSA Status : Nonexempt
Telework Eligible : No
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged, and inclusive workforce dedicated to creating a better Minnesota.
The Minnesota State Arts Board is looking for their next Office & Administrative Specialist! This position provides general administrative support, coordination of operations, and assistance with project management for the Minnesota Percent for Art in Public Places program. This position coordinates administrative tasks and logistics for advisory committees that make decisions about purchasing and commissioning works of public art for state funded buildings. This individual will use their administrative, communications, and customer service skills in working with a wide variety of clientele including artists and other arts professionals; architects and other design and construction professionals; state agencies and personnel from designated building sites; representatives of higher education institutions; and community members from around the state. This position also maintains relationships with agencies that have custody of works in the State’s permanent art collection.
Minimum Qualifications
Experience applying accurate spelling and grammar in written communications.
Experience maintaining accurate records and reports; identifying and correcting data entry errors.
Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and maintain files.
Experience scheduling and confirming appointments in person, on the phone, and through email and other written or electronic correspondence.
Minimum qualifications to be assessed at the interview:
Document and records management skills sufficient to accurately file and categorize electronic and paper documents.
Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
Ability to answer questions politely via phone, email, and other written or electronic correspondence.
Preferred Qualifications
Three years of administrative work experience
Experience working with public art commissions or nonprofit boards, artist selection processes, public construction projects, design professionals, and individual artists.
Interest in/knowledge of contemporary and public art
Proficiency with Google applications (Docs, Forms, Sheets)
Experience hosting virtual meetings with Webex.
Experience with audio and video recording.
Working knowledge of Adobe Photoshop, Adobe Acrobat
Demonstrated ability to work independently, under broad supervision; must be able to exercise sound judgment and use time effectively.
Demonstrated ability to maintain productive working relationships with artists, design and construction professionals, public officials and employees, and others.
Ability to inspect work samples such as slides, digital images, architectural drawings, maquettes, etc.
Ability to assess, review, file, and retrieve requests for proposals, proposals, contracts, budgets, etc.
Physical Requirements
Ability to move from one location to another while navigating uneven terrain.
Ability to transport items such as projection equipment, cameras, sample artwork materials for projects, design maquettes, etc. (up to 10 pounds) which is necessary for selection committee meetings.
Ability to collect and transport items from one location to another.
Additional Requirements
Incumbent must maintain valid driver's license, and insurance, OR have other reliable transportation.
This position requires successful completion of a employment reference check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.