Job Information
State of Minnesota Legal Administrative Assistant (Legal Secretary) - Civil Rights Division in St. Paul, Minnesota
Working Title: Legal Administrative Assistant
Job Class: Legal Secretary
Agency: Attorney General's Office
Who May Apply : Open to all qualified job seekers and eligible bidders simultaneously
Date Posted : 04/22/2024
Closing Date : 05/06/2024
Hiring Agency/Seniority Unit : Attorney General's Office
Division/Unit : Civil Rights Division
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,059 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Town Square Tower
FLSA Status : Nonexempt
Telework Eligible : Yes
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant (Legal Secretary) in the Civil Rights Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor.
The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.
This position may be eligible for a hybrid work environment after successful completion of onboarding and training.
Minimum Qualifications
Legal administrative assistant experience or training that demonstrates the following skills and abilities:
Skill in:
Using legal terminology and procedures sufficient to draft documents and correspondence
Preparing and processing legal papers and correspondence
Organizing and maintaining law libraries, documents, and case files
Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communications, ensuring they are properly formatted, grammatically correct, and error-free
Data entry sufficient to maintain accurate records and reports
Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes
Ability to create, file, retrieve, and destroy electronic records according to retention data schedules
Preferred Qualifications
Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary
Skill in data entry sufficient to:
Locate, identify, and correct data entry errors
Receive and review source documents, compare documents to database information, and edit documents
Knowledge of eFiling procedures in various courts
Physical Requirements
Ability to:
Work in a seated or standing position for extended periods of time
Collect and deliver items from one location to another
Use a keyboard for extended periods of time which may include repetitive motion
Move and/or transport items weighing up to 25 pounds on a regular basis
Additional Requirements
It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education / License Verification
Employment Reference / Records Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.