Job Information
CommonBond Communities Facilities Project Manager in St. Paul, Minnesota
Description The Facilities Project Manager, under the supervision of the Director of Facilities Management, is responsible for the management of facilities related projects, vendor oversight, emergency management support, operational activities, site related audits and inspections, trainings, and acts as a coordinating resource for various CommonBond departments and personnel. Ensures properties are physically sound, well maintained and portfolio risks related to maintenance are minimized while supporting excellent resident experiences. Areas of Responsibility include but are not limited to: Programs, protocols and assigned duties: Develop and manage facilities maintenance programs and protocols Provide project management for maintenance system enhancements (Yardi) Manage facilities related customer service system (FreshDesk) Provide oversight, guidance, coordination and direction to strategic partners and vendors Support capital needs projects and assessments Provide leadership and support to all staff, vendors, and portfolio locations Acts as a resource to all CommonBond staff regarding facility issues and routines: Safety - OSHA, inclement weather, incident response and safety awareness Design & implement routine maintenance to help sustain facility longevity and maintainability Ensure Compliance - State, City, Federal and CommonBond standards for maintaining CommonBond's physical infrastructure Represents CommonBond in physical property inspections and audits: Perform site audits/inspections prior to third party audit/inspections Recommend necessary corrections to the site findings and performs follow up inspections Attend inspections with third party inspectors and reports findings to management Manage compliant corrections and required responses to identified deficiencies Communicate corrective actions with stakeholders Coordinates required response of emergent incidents (non-insured) and insurance claims: Analyze immediate needs and make recommendations for mitigation Communicate and implement action plans to resolve needs at sites Ensure action plans are carried out to mitigate exposure and to protect sites, staff and residents Follow established procedures for insurance and non-insurance claims Participate in EOC as Safety Officer roll as required Oversight of scopes of work, contractors and vendors: Create RFP's, reviews bids, recommend vendors, and monitor performance Secure long-term vendor relationships Transition new and rehabilitated developments to Property Management Department: Participate and coordinate trainings for CommonBond site staff Ensure that Owner's Manuals have all site, contact and warranty information and USB Drive MINIMUM REQUIREMENTS Four year degree or equivalent experience Post secondary courses in electrical, plumbing, heating, and refrigeration, or equivalent experience Ability to design cost effective preventive maintenance programs and perform related cost benefit analysis Proven project management skills Strong interpersonal skills Strong written and oral communication skills Ability to work both independently and in a group setting Team player Computer skills using Microsoft Word, Excel, project management software, and Yardi (or other ERP systems) 5+ years of relevant experience Physical Requirements: Ability to kneel, crouch, stoop Ability to climb stairs Ability to reach above and below shoulders Ability to sit for extended periods of time Other Requirements: Customer service mindset Must have access to reliable transportation Must be willing and able to travel extensively between sites as necessary, including out of state when required Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation in ormation of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) CommonBond Communities is an Equal Opportunity/ Affirmative Action Employer