Job Information
State of Minnesota Contracts Specialist - State Program Administrator Principal in St. Paul, Minnesota
Working Title: Contracts Specialist
Job Class: State Program Administrator Principal
Agency: Health Department
Job ID : 78495
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for all qualified job seekers.
Date Posted : 10/02/2024
Closing Date : 10/22/2024
Hiring Agency: Minnesota Department of Health (MDH)
Division/Unit : Financial Management / Office of Grants and Contracts
Work Shift/Work Hours : Day Shift / 8:00 a.m. -4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $31.92 - $47.05 / hourly; $66,648 - $98,240 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Association of Professional Employees (MAPE)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/)
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
THIS POSITION IS BEING REPOSTED. IF YOU PREVIOUSLY APPLIED TO THIS VACANCY ANNONCEMENT, YOU DO NOT NEED TO REAPPLY TO BE CONSIDERED.
Join a mission-driven team at the Minnesota Department of Health (MDH) and contribute to protecting, maintaining, and improving the health of all Minnesotans!
The Financial Management Division is looking for a dedicated contracts professional to assist in the development of contractual policy and procedures for MDH's implementation and to identify opportunities for continuous improvements to the agency’s contract policies and business processes.
Working as a Contracts Specialist withing the Financial Management Division, you will:
Assist with the development of contractual agreements for the MDH.
Interact with all levels of agency personnel.
Provide analysis, policy direction and assistance on contract management issues.
Develop and deliver reports and analysis to agency leadership and other state officials.
Determine if statewide procurement policies and standards are met in the development of Professional/Technical contracts.
This position will have the option of teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion.
Minimum Qualifications
Three (3) or more years of experience drafting, developing, and reviewing a variety of contracts. This required experience must include:
Experience drafting, developing, and reviewing a variety of contracts for all required items and compliance with State and Federal regulations.
Experience analyzing and evaluating risks related to contracting.
Experience with using software, such as Word, Excel, Outlook, Teams, SharePoint, DocuSign, etc.
Minimum qualifications/abilities to be assessed during the interview process:
Ability to manage multiple priorities simultaneously to meet strict deadlines.
Ability to provide high quality customer service.
Ability to establish and maintain working relationships and ability to communicate effectively with internal and external stakeholders, especially with ability to clearly articulate complicated feedback, either verbally or in writing to MDH staff who are not contract experts.
Ability to resolve contract related issues with minimal supervision and in a courteous and professional manner.
Ability to monitor contracts and work with MDH and contractor to address issues and maintain MDH's compliance and move projects to low-risk status.
Ability to create, update, and maintain agency standards regarding contracting activities.
A degree in Public Administration, Business Administration or a related field may substitute for experience as follows: A master's degree may substitute to 18 months of experience; a bachelor's degree may substitute for one year of experience; and associate degree may substitute for 6 months of experience.
Preferred Qualifications
Experience working in Minnesota Statewide Integrated Financial Tools (SWIFT), including contract procurement modules, reporting and OBIEE queries.
Experience with State and/or Federal contract and procurement laws, policies, and procedures.
Advanced professional knowledge in contract terminations, renewal, risk assessment, and policy development.
Experience reading and interpreting authorizing legislation, Federal Regulations, and other legal language as it pertains to contracts, state statutes, rules, federal regulations and funding sources, including the Uniform Guidance and the Federal Acquisitions Requirements (FAR).
Experience resolving contract issues and recommending solutions to complex problems.
Experience with development of complex and novel contracts with multiple parties.
Continuous improvement, project management and coordination of contracting processes and people.
Experience establishing internal controls over contracts.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.